Warehouse Purchasing and Receiving Coordinator en ROYAL OAKS

Description

Purchasing and Receiving Coordinator (Warehouse)

$19.35-$23.01 / based on years of experience

Schedule (subject to change):

Monday - Friday / 6:30am-3:00pm

Location:

Royal Oaks Retirement Community

10015 W. Royal Oak Road

Sun City, AZ 85351 

Position Summary: 

Under the supervision of the Ancillary Services Manager, performs a variety of duties associated with the receiving, shipping, and storage of materials, supplies, tools, and equipment while providing outstanding customer service to staff, residents, and guests. 

Brief Overview of Major Duties:

• Maintains and updates Worxhub systems for all incoming and outgoing transactions daily, including but not limited to creating purchase orders and updating status, updating inventory pricing and vendor information, charging special order items to work orders, running/reviewing reports on inventory, parts on order, low stock, and others as required, regularly checking data for accuracy, adding inventory to system including creation of bin tags, discontinue inventory per department procedure.
• Under the direction of supervisor, perform duties relating to the implementation and/or maintenance of other Worxhub modules. This can include running reports, data update/input, data verification, database maintenance, etc.
• Responsible for neat and orderly stocking, restocking and maintenance of all warehouse locations. Report and correct discrepancies in locations, quantities on hand and damages. 
• Maintain (create/replace) bin tags on all inventory items, report low inventory, remove discontinued items to central location.
• Coordinates receiving/unloading of deliveries, while ensuring that shortages and damages are reported in a timely manner. Checks delivery against PO, packing slip, bill of landing, etc. 
• Picks up deliveries throughout campus. Receives items in Worxhub and notify end user of receipt, if necessary. 
• Restock supplies. Credits all material returned to stock to the appropriate work order in Worxhub. Ensure the serviceability of the material, proper classification and re-binning. 
• Arranging and storing tools in the tool cage including but not limited to checking tools in/out, reporting when tools are worn or broken, and documenting all processes through Worxhub or paper document.
• Locates items to fill requests for materials while ensuring accuracy of the order. Clearly designate orders for pick up by end user. Notify end user that order is ready. Respond to requests promptly and communicate delays, parts on order, etc. Suggest alternatives if possible.
• Maintains cost efficiency; elimination of waste and the maximum value for money spent. 
• Obtains competitive price quotes and routinely requests from multiple vendors and document as alternates in Worxhub.
• Place purchase orders with vendors. Utilize Worxhub for to identify low stock items. Follows up on orders ensuring that materials are shipped and delivered on promised dates.
• Develops and maintains positive relationships with vendors; acts as a professional representative of Royal Oaks.
• Develops standardized supply ordering procedures.
• Assists with and/or performs inventory and cycle counts to ensure accuracy and promptness of completion. Documents annual physical inventory to inventory records. Any discrepancies will need an explanation indicated on the report and reported to the Ancillary Services Manager. 
• Promotes continuous improvement of workplace safety and environmental practices.
• Required to operate/drive a golf cart for the purpose of transporting supplies around campus as needed. This may also include transporting employees, residents and/or guests when needed. 
• Perform other duties as assigned. 

Requirements

Required Skills/Abilities:

• Must have knowledge of warehouse, trade material, and storeroom, shipping and receiving operations.
• Must have the ability to prepare written memoranda, interpret shipping and receiving documents. 
• Must have the ability to operate computerized inventory control system.
• Is able to approve substitute material and/or recommend substitutions when needed.
• Is organized, able to multi-task, think creatively and adapt to different situations.
• Must be able to complete training on computer and/or other devices.
• Maintain competency in the position and knowledge of trade/industry advances and new technologies.
• Must be able to effectively communicate in English with all levels of staff, residents, and guests. 

Education and Experience:

• Preferably has a high school diploma or GED equivalent.
• Prefers at least three years of experience in a warehouse, trade material, storeroom, or shipping and receiving operations.

Licenses and Certifications:

• Has current, valid driver’s license. Driving record must meet the criteria set forth by Royal Oaks’ insurance carrier. 
• Obtain OSHA 10 hour certification within 30 days of hire.

Physical Requirements: 

• Is able to carry/lift/push/pull up to 25 pounds.
• May need to operate a fire extinguisher.
• Is able to assist in evacuation procedures. 

Essential Functions:

• Physical: lifting/moving, carrying/transporting, walking/traversing or moving, standing/stationary positions, bending, reaching to include forward and above shoulder level, pulling, pushing, fine manipulation (pen, using a mouse)
• Cognitive: written and oral communication, ensure accuracy of details, remember names and details, work within minimal errors, reason (make sense of things) 
• Environmental: inside, outside, humid, hot, cold, working with other, working around others, working alone

Hiring Process:

• Pre-employment Drug Screening
• Criminal Background Check
• Motor Vehicle Record Check
• Adult Protective Services (APS) Registry Check
• Employment Verification
• TB Testing
• Royal Oaks is a Drug Free Workplace. Royal Oaks conducts pre-employment, random and reasonable suspicion drug testing in accordance with its drug-free workplace policy.  Royal Oaks' general hiring policy does not discriminate against registered medical marijuana cardholders.  However, in accordance with A.R.S. 23-493.06 Royal Oaks may decline to employ or to continue to employ persons in safety-sensitive positions based on the results of drug testing.
• Royal Oaks does not discriminate in hiring or employment against holders of Arizona's Medical Marijuana card, although we do prohibit marijuana use on premise.   Although Arizona has legalized recreational marijuana use as well as medical use, the law creates no employment protections for applicants or employees who are recreational marijuana users.  Royal Oaks will require a drug screen for all applicants who accept a job offer and may decline those applicants who are positive for marijuana without a Medical Marijuana card.  Royal Oaks will continue to prohibit all employees from using, selling, possessing, or being impaired by marijuana in the workplace and while on duty. 

Incredible Benefits!

• Get Health Benefits Fast – Medical, dental, vision benefits start the first day after the month you're hired! (Full-time only)
• Employee Assistance Program (EAP) – Access to mental health support, legal counseling, financial coaching, and more through Talkspace and other resources.
• Choice of Two Affordable Medical Plans – Starting as low as $66/ paycheck for employee-only coverage (Full-time only). 
• On-Campus Medical Providers – Convenient healthcare options right at your workplace.
• Six Annual Paid Holidays – Enjoy time off to recharge with paid holidays throughout the year.
• Generous Paid Time Off (PTO) – Start accruing PTO from day one, with up to 3 weeks in your first year (Full-time only).
• Cash in Unused PTO Hours – Convert unused PTO into cash (limits and details apply).
• Volunteer Time Off (VTO) – Get 4 hours of paid VTO annually to give back to your community, without using your PTO.
• Referral Bonus – Earn up to $600 for each friend you refer who gets hired – and there’s no limit to how many people you can refer!
• Scholarship Program – Receive up to $5,000 annually in tuition reimbursement to support your educational goals.
• Career Growth Opportunities – We promote from within! Last year, we proudly promoted over 30 employees.
• FREE Fitness Center Access – Stay healthy with on-site gym facilities or enjoy gym reimbursement up to $200 annually.
• Annual Shoe Reimbursement – Get up to $40 annually for work shoes to keep you comfortable and stylish.
• Uniform & Reimbursement – Uniforms provided or reimbursed for many positions.
• Covered Parking – Convenient parking at no extra cost.
• Employee Meal Discount – Enjoy 20% off meals while at work.
• Free Starbucks Coffee – Fuel up with free Starbucks coffee anytime!
• Exclusive Employee Discount Program – Save big on travel, electronics, entertainment, and more!
• Retirement Plan with Matching – Save for the future with a retirement plan offering 4%-10% matching contributions.

Disclaimer: This job posting is intended as a general summary of duties and responsibilities. A comprehensive job description is available upon request.