Talent Acquisition & HR Support Coordinator en Baker Botts L.L.P.

Baker Botts, L.L.P., a full-service, leading international law firm recognized for our understanding of the industries we serve, is seeking a Talent Acquisition & HR Support Coordinator to join the Human Resources Department. The individual in this position will own staff hiring efforts, provide administrative HR support, and assist with special HR-related projects. This is a non-exempt, full-time position resident to the New York City or Washington, D.C. offices.

Essential Duties and Responsibilities

Staff/Paralegal Recruiting

• Own full-cycle staff recruiting process from intake and approvals to extending/generating offers and ultimately clearing candidates for hire.
• Manage posting open positions on Firm and various recruiting websites and process related invoices.
• Screen and sort incoming resumes and applications to identify quality candidates; maintain applicant files and ATS.
• Schedule phone, video, and in-office interviews, as well as communicating with candidates via e-mail and phone and internal stakeholders.
• Deliver a first-rate recruiting experience for all staff candidates. In conjunction with the rest of the team, acts as a brand ambassador to engage candidates and retain their interest throughout the life cycle of the recruiting process to ensure a positive experience.
• Manage the clearances process, including the submission of background, conflicts and reference checks on prospective employees.
• Provide follow-up correspondence to candidates on recruiting status via phone and email.
• Assist Firmwide departments in securing temporary employees as needed; add temporary employees into the Firm’s HR system; process related invoices.
• Always maintain strict confidentiality.
• Main point of contact for staff hiring needs; maintain recruiting templates and workflows and offer process improvements.
• Train new hiring managers.
• Act as liaison with partners at LinkedIn.
• Manage relationships and contracts with external recruiting agencies.
• Processing expense requests and reconciling American Express expense reports.
• General administrative assistance to Human Resources Director and Associate Director, Human Resources.
• Coordinate other recruiting activities as needed.
• Other projects and duties as assigned.

HR Administrative Support

• Assist with conducting daily audits of HR data and documentation entered into the HRIS, for all new hires, data changes and terminations to ensure accuracy.
• Email 90-day review to staff’s manager for completion.
• Serve as backup by assisting with conflicts check and background check processing for legal recruiting hires received in FWHR inbox.
• Serve as backup for processing terminations and data changes that are submitted via the termination workflow, S2 form or email.
• Monitor and respond to inquiries received via the Firmwide Human Resources email box, as needed.
• Enter personal information, emergency contact information, and citizenship information into the Firm’s H.R. system for new hires and verify that all necessary new hire paperwork has been received, when providing coverage.
• Prepare weekly email for upcoming employee departures from the Firm, when providing coverage.
• Other duties and projects as assigned.

Core Competencies

• Strong communication skills, both oral and written.
• Strong work ethic and ability to maintain strict confidentiality.
• Ability to work well with internal and external clients.
• Strong organizational skills, problem solving skills and attention to detail.
• Strong customer service focus.

Knowledge and Skills

• Bachelor's Degree is required.
• A minimum of two to three years of experience in a professional services environment is required. Law firm experience is preferred.
• Strong verbal and written communication skills are required.
• Proficiency with Microsoft Office (e.g. Outlook, Word, Excel, and Power Point).
• Must always demonstrate exceptional customer service skills and a professional demeanor, including a professional appearance.
• Must be highly organized, meticulously-detail oriented, while maintaining a high level of quality and accuracy.
• Must demonstrate a proven ability to handle confidential information with the utmost discretion.
• Ability to perform in a fast-paced environment, juggle multiple assignments, and work responsibly under pressure.
• Must be a highly resourceful team-player, and polite and respectful of others.
• Must be a self-starter.
• Must be able to work independently with little supervision.
• Must exhibit strong interpersonal skills and patience to maintain effective relationships with co-workers and employees.
• Some overtime and availability on weekends is required.

Extent of Contact (within and outside the Firm)

This position requires contact with individuals within the firm as follows:

• Extensive daily contact with staff and colleagues.
• Frequent contact with outside vendors and staff candidates.
• Daily interaction within the Firm via phone and email.

Physical Demands

• Position requires light to moderate physical activity including handling of average-weightobjects up to 10 pounds and may require the handling of average weight objects up to 20 pounds.
• Position requires standing and walking.
• Position requires extensive use of a computer with prolonged periods of sitting.
• Position requires one-on-one telephone contact with both internal and external callers.

Working Condition and Environment

• Work is normally performed in a typical office environment.
• Job tasks may require more than 37.50 hours per week, including flexible work hours and availability on weekend.
• This role may be hybrid and will require a minimum of three days per week (or at least 60%) present in the office, and up to two days per week (40%) may be performed remotely.

Baker Botts is committed to cultivating a culture where our attorneys and staff thrive professionally and personally. We are proud to offer a comprehensive benefits program designed to support and enhance the overall wellbeing of our employees and their families.

If this role is filled in New York, the salary range is $43.58-$51.28/hour. If this role is filled in Washington D.C., the salary range is $41.53- $48.71/hour. The actual compensation is determined by a number of factors, like location and experience level.

Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state, or local law.