Accounting Specialist II en City of Leesburg, FL

About the Department

Performs paraprofessional accounting and financial record keeping work requiring knowledge of the practices and methods of accounting and familiarity with the operations and procedures of accounting systems.   Employees assigned to this classification are primarily responsible for reviewing complex, detailed financial transaction documents for accuracy, completeness and conformance with established criteria: researching various records and performing detailed audits of transactions in order to correct errors and reconcile accounts through the use of computer and/or manual record keeping. Work is performed under general supervision.

Position Duties

• Reviews financial transaction documents such as vouchers, invoices, receiving reports, payment requests, etc., for accuracy, completeness and compliance with accounting procedures.
• Prepares and/or reviews data, forms, and other information to support billing and collecting processes.
• Prepares and/or reviews billing information into computer systems and generates billing, reminder documents, rereads, messed reads or other information.
• Researches various manual/computerized records and files to resolve billing variances/exceptions, documentation accuracy, invoice payments, collected fees and reporting errors/inquires.
• Provides information and technical assistance to other departments regarding the proper processing of assigned transactions.   Understanding how to develop queries is important to this process.
• Records charges, disbursements, and fixed assets to proper accounts and maintains various detailed ledgers or related fiscal records and submits journal entries for necessary adjustments: May oversee the work of and provide direction to clerical accounting personnel.
• Provide data and research for special projects as assigned.  Performs other related work as assigned.
• Attends staff meetings to exchange information; attends in-service training and technical or professional classes to improve skills.

Minimum Qualifications

Requires a high school diploma or GED. Five (5) years’ experience in public or business administration or related subject and three (3) years local government administrative experience, or an equivalent combination of training and experience which provides the required knowledge skills, and abilities.   Five years of clerical and office experience.  Demonstrated experience with word-processing applications (i.e.: Microsoft Word®™©), spreadsheets (i.e. Microsoft Excel®™©).  Experience with HTE NaviLine and/or a multi-departmental finance and accounting system are preferred.  May require occasionally working outside regular business hours.

Must possess a valid Florida driver’s license and satisfactory driving record as a condition of initial and continued employment.
 
Special skills or equipment certification may be required.

Other Qualifications

• Summarizes, tabulates, or formats data or information in accordance with a prescribed schema or plan.
• Serves others such as customers, attends to their requests and exchanges information with them.
• Handles or uses machines, tools, or equipment that requires brief instruction or experience such as computers for data entry, fax machines, complex copiers, telephone systems, or other similar equipment. 
• Performs skilled work involving rules/systems but solves problems almost constant.
• Uses mathematics involving the practical application of fractions, addition, subtraction, multiplication and division and/or calculates ratios, rates and percent’s.
• Requires performing specialized technical and professional work requiring general understanding of operating policies and procedures and their application to problems not previously encountered; requires application of specialized technical or professional principles and practices in the solution of problems; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.
• Guides others, making frequent decisions affecting the individual, coworkers, customers, and others that depend on the service or product.
• Read technical instructions, procedures manuals, and charts to solve practical problems; composes routine and specialized reports, forms, and business letters; speaks compound sentences using normal grammar and word form.