7723 Purchasing Assistant - Central Office en Henderson County Schools

BASIC FUNCTION: 

Purchase equipment, supplies, textbooks, library books and other materials for the District; perform related clerical duties involving the processing and expediting of purchasing orders.

•  Perform a variety of duties in the purchasing of equipment, supplies, textbooks, library books and other materials for schools and District Offices.
• Examine requisitions and purchase orders for completeness, accuracy and clarity; verify the accuracy of item description, units and prices; obtain missing or corrected information and perform necessary calculations.
• Input data into the computer for preparation of purchase orders; process purchase orders according to established procedures.
• Contact vendors for information as to availability, changes in specifications, prices and other information; assist in determining sources for purchase of materials as necessary.
• Communicate with school personnel and others; answer questions concerning pricing and availability of materials; inform school personnel of errors, changes and discrepancies and assist in the resolution of related issues as appropriate.
• Maintain current information concerning vendors and price changes.
• Maintain and update computer files including additions, corrections, deletions and vendor changes.
• Expedite orders and resolve issues with suppliers as appropriate.
• Perform receiving duties; verify materials received against purchase orders; send orders to appropriate locations.
• Process books and other materials as required.
• Assist with clerical duties in support of departmental operations.
• Perform related duties as assigned.
• SPECIFIC DUTIES:
• • Accounts Receivable
  • School Activities Financial Reports
  • Bank Deposits
  • Bids
  • Purchasing (paper/ink cartridges/supplies)
  • Tax Exempt Form
  • Credit Applications
  • Professional Development Log
  • BG Facility Files
  • Copier Contracts
  • District Credit Cards
  • Legal Ads
  • School Bank Accounts – Signatory Changes
  • Student Accident Claims
  • Vehicle Titles
  • Bus Accident Claims
  • Purchasing Cooperatives
  • Courier Service
  • School Activities: Fundraiser, Budgets, Donations
  • Certificate of Liability
  • File Retention

     KNOWLEDGE OF:

• • Basic purchasing principles, practices, procedures and terminology.
  • Sources of supplies and deliveries.
  • Modern office practices, procedures and equipment.
  • Record-keeping techniques.
  • District organization, operations, policies and objectives.
  • Applicable sections of Kentucky Administrative Regulations and other applicable laws.
  • Interpersonal skills using tact, patience and courtesy.
  • Telephone techniques and etiquette.
  • Operation of a computer terminal.

     ABILITY TO:

• • Purchase equipment, supplies textbooks, library books and other materials for the District within the scope of authority.
  • Make arithmetic calculations quickly and accurately.
  • Work independently with little direction.
  • Establish and maintain cooperative and effective working relationships with others.
  • Determine appropriate action within clearly defined guidelines.
  • Meet schedules and time lines.
  • Communicate effectively both orally and in writing.
  • Read, interpret and follow rules, regulations, policies and procedures.
  • Maintain records and files.
  • Operate a variety of office equipment including computer terminal.
  • Type at an acceptable rate of speed.
  • Work effectively with constant interruptions.

EDUCATION AND EXPERIENCE:

     Any combination equivalent to:  high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.

OTHER INFORMATION: