Corrections Administrative Support Specialist en The Pathfinder Network

Description

WHO WE ARE

Since 1993, The Pathfinder Network (TPN) has been providing justice-system impacted individuals and their families the tools and support they need to be safe and thrive in our communities. We serve individuals experiencing incarceration, those reentering the community, those on forms of community supervision, their families, and their children, within 9 of Oregon’s 11 corrections facilities and in the community in Multnomah, Jackson, Marion, and Clackamas Counties. We develop and deliver a comprehensive scope of evidence-based, trauma-, gender- and culturally-responsive cognitive behavioral-based programs, including our proprietary, evidence-based curriculum Parenting Inside Out, which is the highest-rated parenting skills curriculum for parents involved with the criminal justice system. Our community programs feature holistic wraparound individual and group support and services. We serve an average of 3,000 people a year agency-wide.

We show up for our employees by providing support and resources in six key areas that make up our total package, and we always strive to expand on what we offer: compensation, development, wellness, benefits, recognition and service. This includes:

• Generous paid time off (12 accrued vacation days + 12 accrued sick days during your first year of employment, mental wellness hours)
• 17 paid days of significance each year
• Extended holiday days of significance with a week off at the end of the year and 3 4-day weekends
• Paid 30-minute lunch breaks
• Employer-paid employee-only medical, vision and dental coverage starting first day of employment
• Flexible Spending Account, Dependent Care Assistance Program, and employer-funded Lifestyle Spending Account
• 401k retirement plan with 3% employer match, fully vested immediately
• Employer-paid short-term disability and accidental death and dismemberment
• Employment with TPN may mean you are eligible for Public Service Student Loan forgiveness
• Employee recognition program, staff appreciation awards and swag store
• Bilingual pay differential for eligible positions
• Shared Leadership model and opportunities to contribute to agency success and growth
• Development opportunities and trainings

We are intentional about building a healthy and thriving organizational culture and envision a community of staff, partners, volunteers, and donors who are deeply committed to equitable, just and anti-racist practices in every facet of our organization. We engage in continual learning and seek ways to operationalize equitable and inclusive practices. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.

At TPN, we envision communities that welcome all people, provide second chances, and create pathways to change. We believe all people have the capacity to change. We honor the dignity and worth of every individual, engage our clients and employees with compassion, and bring excellence to all we do. To learn more, go to https://www.thepathfindernetwork.org/about/.

HIRING PRACTICES

We admit that there is no such thing as the perfect candidate. Don’t be discouraged if you don’t meet each and every position requirement – instead, use your application to let us know what excites you about the role and what transferable skills or other qualities you would like to bring to TPN!

If reasonable accommodation or an alternative form of this application are needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our Director of People and Culture at [email protected] or 503.892.5396.

TPN hires a workforce representative of the communities we serve, understanding that a diverse workforce strengthens our organization. We value diversity and support a positive and welcoming environment where all employees can thrive.

In practice, this means we do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, status as a parent, marital status, political affiliation, or military or veteran status. 

We also take seriously the idea that our work benefits from a genuine commitment to diversity, by considering applications from individuals representing all kinds of backgrounds.

WHAT YOU WILL BE COUNTED ON TO DO

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.

As the Administrative Support Specialist, you will play an integral role in ensuring Pathfinder Network (TPN) staff and programs are fully supported to deliver high quality prevention and intervention services to adults who are system-impacted. You will coordinate the daily operations of The Pathfinder Network’s (TPN) programs within a correctional environment. This will be done by supporting TPN staff while assuring program fidelity. In this position, you will support the mission of TPN and our partners, and act as a liaison between TPN staff, partners, and the agency leadership team. You will deliver culturally-responsive, employee-centered, and trauma-informed support when completing complex and routine administrative and operational tasks and projects.

Responsibilities

• Assist facilitator/coaches with preparation for classes, questions, and feedback.
• Create classes, coordinate and schedule class rooms, times and locations.
• Organize, inventory, and procure materials for program operation.
• Communicate and work with TPN Trainers and Staff Mentor/Coaches for professional development, to support facilitator/coaches, and ensure program fidelity.
• Assist with staff scheduling.
• Coordinate participant placement in programs; process participant communications.
• Complete and process documentation, paperwork, and reports as required by ODOC and TPN; review documentation for accuracy and complete data entry.
• Proficiently navigate ODOC information and data systems.
• Plan, coordinate, and attend program activities and events.
• Work with institution staff to ensure successful delivery of programs.
• Communicate with institution staff about participant program placement and participation.
• Collaborate with other agencies and maintain interagency communication/cooperation.
• Participate in meetings; take meeting minutes, as assigned.
• Assist with the scheduling of staff meetings to engender a team environment and support staffs' professional development, as directed.
• Support and adhere to security and daily operational practices, procedures, and policies.
• Continually increase level of cultural sensitivity, awareness, and competency in self and team members.
• Maintain confidentiality within the rules and regulations of TPN and DOC; with the exception of any information received that will affect the safety and security of the institution, participants and staff.
• Ensures integrity and professional standards of conduct as outlined in the TPN handbook and ODOC Code of Conduct.
• Other duties as assigned.

Participation in Shared Leadership (=5% of your time)

• Be a champion in the shaping and sustaining of a diverse, equitable, inclusive and just workplace, with a focus towards creating racial equity.
• Participate on cross-departmental teams or committees regarding organizational policies, processes and work environment
• Participate in Temporary Teams, Equity Team, Employee Resource Groups, and other teams
• Contribute individualized skills, knowledge, experience and expertise to help the agency reach its mission

WHO YOU WILL BE COUNTED ON TO BE

Required Cultural Values: Staff are expected to embody certain cultural values to support TPN’s mission: communicate effectively, value one another, show respect, demonstrate accountability, display a high level of self-awareness, participate in shared leadership and continuous growth and learning, live values of diversity, equity, inclusion, justice, and belonging and engage in personal work to further DEIJB values and impact.

Commitment to Racial Justice. Staff are expected to interact effectively across racially diverse teams, partners, and experiences, apply a racial equity lens in their work and commit to the ongoing work required to move TPN toward a more diverse, equitable, and inclusive and just organization.

Requirements

Experience and skills we are interested in:

• Associate’s degree
• One year of consecutive administrative experience.
• Non-profit experience and/or experience with the criminal justice system
• Excellent written and verbal communication skills, and ability to present and work with diverse audiences, specifically racial, ethnic, gender expression, socioeconomic, education, spiritual and other cultural backgrounds.
• Must possess a valid driver’s license and have access to a motor vehicle during work hours that is covered by adequate car insurance.
• Must pass a Motor Vehicle Report (MVR) check that meets the organization’s underwriting criteria
• Basic level computer capabilities in use of databases, web-based environments, word processing, email, and spreadsheets.
• Must pass a background check, employment verification, and drug screen (which does not include testing for marijuana).
• Must be at least 21 years of age to gain access to Correctional Facilities. As a requirement of TPN's contract with the Oregon Department of Corrections, all TPN employees who work inside DOC are required to meet DOC criteria for institution access. The following charges disqualify individuals from institution access: Misdemeanor conviction within the past 3 years or any felony conviction.

OTHER INFORMATION

Working Conditions/Travel Requirements

This job operates in two types of work environments: within a correctional setting and a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This is largely a sedentary role; however, substantial walking while working at correctional institutions is possible as many correctional campuses are over 100 acres.

The Pathfinder Network follows public health guidance for any public health emergencies and will remain in compliance with any vaccination or isolation requirements from partner agencies.

This is a full-time, non-exempt position working inside a correctional institution. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 4:00 p.m. Some evening and weekend work may be required.

Occasional travel for trainings and/or meetings may be required, which could take place at the Administrative Office, the Center for Family Success, or inside a Correctional Facility.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Compensation and Benefits: This is a non-exempt, full-time position. TPN’s regular workweek is 40 hours. The hiring range for this position is $21.60 - $22.25 per hour, DOE. Pay offers are determined in conjunction with an internal pay equity assessment.