Administrative Compliance & Data Specialist en University of Colorado Colorado Springs (UCCS)

Administrative Compliance and Data Specialist

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking an Administrative Compliance and Data Specialist to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. The work location for this position is on-site.  This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary Range: $53,284 - $68,754 annually. Compensation will be commensurate upon experience and qualifications.

Benefits at a Glance

At UCCS, our employees are our most valued asset. We're proud to offer:

• Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
• Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
• Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
• Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
• Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
• Want to know your total compensation? Use our calculator to get the complete picture!

Summary

This position This position will be responsible for various administrative processes, operational functions, and accreditation and assessment related tasks. The member will directly support the Associate Dean and be part of a team that will meet frequently in person for collaboration and strategizing efforts around the college’s assessment and accreditation. The position will additionally collaborate with the Dean’s office, Institutional Research, department chairs, program coordinators, the college’s standing committees, faculty, and staff.

As part of an assessment team, the members will complete and file timely reports to include Title II, IPEDS, SURDS, CACREP, DORA, CDE, CDHE, and other reports or surveys related to college enrollment, performance, and improvement efforts. Individually, the employee is expected to complete complex assignments, must maintain strict confidentiality, function at a high and consistent level of performance, and possess a broad understanding of policies regarding state and national accreditation and programmatic offerings within the College of Education (COE).

Essential Functions

Assessment & Accreditation 

• Lead tracking of student financial support (e.g. scholarships, fellowships, stipends) and assess implications for student success, supporting the Assistant Dean of Assessment and Quality Assurance. 
• Assess needs for student-level data collection and management to support accreditation requirements in collaboration with the Assistant Dean of Assessment and Quality. Assurance and the Associate Dean of Academic and Faculty Affairs 
• Partner with the Dean’s Office in the compilation and submissions required for university, accreditation, state, and federal reports.
• Ensure the integrity, accuracy, and security of COE data; design and implement quality assurance processes and audit mechanisms.
• Contribute to the development and refinement of COE policies, standards, and procedures related to data governance, accreditation, and academic operations.
• Onsite planning, coordination and support for state reauthorization visits and accreditation events.

Administration & Operations

• Provide administrative support for COE administration and faculty, including, but not limited to:
  • Purchase supplies and materials, accreditation related conference registrations, and professional memberships    
  • Procurement of accreditation related contracts or consulting, including orders through CU Marketplace, the Copy Center and                   Facilities

  • Serve as primary coordinator for travel and events for accreditation and state reauthorization visits, including a/v, catering, space      reservations, accommodations, and receptions

     

• Monitor and analyze Praxis and other licensure or program-related exam pass rates and program completion, to inform strategic planning and continuous improvement efforts; support two team members. 
• Coordinate and respond to student communications regarding licensure inquiries, eligibility requirements, and processes. 
• Independently extract, manipulate, analyze, merge, and model data using analytical and statistical tools.
• Monitor and direct administrative operations associated with the placement, eligibility, and verification of educators and students within the COE.
• Design and execute ad hoc data projects at the request of college leadership, synthesizing findings into reports and recommendations.
• Manage a variety of projects using diverse software applications such as Excel, Tevera, Qualtrics, and CU Data. 
• Organize, execute, and report results on the fingerprinting and background check process, ensuring compliance with CBI/CDE regulations and timely communication to appropriate college officials, including the Associate Dean; support two team members.
• Oversee and manage the completer list process in collaboration with COE academic specialists, including review, verification, and submission of licensure completer lists and paperwork to the Registrar and outside agencies, including the Colorado Department of Education, each semester for transcript posting and mailing of certifications.
• Coordinate the update of the annual academic catalog in collaboration with Department Chairs and Faculty Directors.
• Develop templates and dashboards that the Dean’s Office can use to communicate with stakeholders and inform decision-making.
• Manage COE databases and reports related to field placements, enrollment, and program completion; support two team members.
• Act as the primary liaison for inquiries regarding background on historical data, trends, and licensure information on regarding COE plan/subplan codes and data.
• Monitor and coordinate direct payments to partner school districts and other organization in association with educator preparation.
• Supervise student employee or graduate assistant on projects when relevant.

• Ensure secure handling and compliance with legal standards related to student records, including FERPA, accreditation guidelines, and state and federal policies and guidelines.

   

   

  Strategic Leadership

   

   

• Act as a strategic consultant to Department Chairs, Program Coordinators, and senior leadership, supporting initiatives through research, data analysis, and operational planning
• Provide institutional expertise regarding UCCS student information systems and Campus Solutions and OnBase functionality; support staff, faculty, and leadership in maximizing system capabilities.
• Promote a culture of collaboration and continuous improvement through effective communication with faculty, students, staff, university administration, and other stakeholders.
• Implement and interpret university and COE policies, ensuring consistent application and advising departments on compliance best practices.
• Represent the COE at UCCS business related trainings and meetings as needed.

Tentative Search Timeline

• Priority will be given to applications submitted by: October 6, 2025
• Potential first virtual interview dates: Week of October 13
• Potential final in-person interview dates: Week of October 20
• Potential start date: November 1, 2025

All employees of the University of Colorado Colorado Springs (UCCS) are required to complete training on policies and procedures administered by the Office of Institutional Equity (OIE), under the supervision of the Associate Vice Chancellor of Institutional Equity/Title IX Coordinator. Required training includes: understanding and reporting conduct prohibited by the sexual misconduct, protected class nondiscrimination, and conflicts of interest in cases of amorous relationships policies, related retaliation, and compliance with accommodations regarding disability, pregnancy or related conditions, and religion. All employees are also designated as “responsible employees” and are required to report conduct prohibited under these policies, and student disclosures of pregnancy or related conditions directly to the OIE and to provide OIE’s contact information to any student disclosing pregnancy or related conditions. More information is available at: Policies and Resolution Procedures | Office of Institutional Equity (uccs.edu). 
 

•    Bachelor’s degree from an accredited college or university is required
•    The ideal candidate has a master’s degree from an accredited college or university 
•    Strong oral, written, analytical, and presentation skills are required 
•    High level experience tracking business operations and identifying efficiencies is required
•    Experience in higher education administration and/or student services at the post-secondary level is highly desirable
•    The ideal candidate has experience with preparation of state/national reporting and accreditation/reauthorization 
 

UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.