Administrative Assistant en Birmingham Green

                                                                Birmingham Green

                                                     Assisted Living and Nursing Home

                                                            Administrative Assistant

                                                                          Full Time

                                                                              Days 

  Birmingham Green, a person-centered care focus community located in Manassas, Virginia. We have been providing high quality and affordable care for over 97 years.   

For a view into our world, please visit our website at www.birminghamgreen.org  

Position Summary:

The Operations Support Admin will assist in providing general customer support to resolve issues. Will also assist in providing problem analysis and resolution, either via direct communication with the account or by informing the manager of issues that will require a more in depth effort. Assists in answering questions and inquiries from customers via the telephone, Internet, fax and other technologies, using established fact-finding procedures, customer service methodologies, knowledge of pertinent processes and procedures, and familiarity with policies, vendors and specified products. Works with other departments for vendor and product compliance. Be able to handle a large volume of inquiries every day. May supervise less than two full time employees.

Key Responsibilities:

• answering phones and overseeing central mailbox;
• assigning work order tickets in TELS for multiple services in CMMS;
• ordering and inventorying uniforms and supplies;
• supervises day-to-day work activities by delegating authority, assigning and prioritizing activities, and monitoring operating standards;
• establishes a safe work environment for employees by performing safety audits and inspections, conducting safety-related training, and maintaining on-going communications with employees;
• monitor and enforce Sodexo Quality Assurance/Quality Improvement standards;
• ensure unit staff has sufficient equipment and materials to perform their jobs and meet goals and deadlines
• managing the invoice process into 3^rd party platform (Sodexo)
• ensuring diet orders and changes are promptly entered into the tray ticket program and daily tickets are current/printed/distributed to areas
• all other duties as assigned.

This position will help coordinate projects, manage corrective task workflow, and schedule monthly PM's. This position will have an active role in planning and scheduling of operational efforts in the offices of a senior retirement community in Manassas, VA.  The successful candidate will be able to prioritize competing objectives as needed in order to deliver results to our discerning client.

  Compensation & Benefits  

• We offer remuneration commensurate with experience. We offer a competitive package of benefits and perks, which includes:    
• Medical, dental, vision, long-term disability, life insurance, legal guard plan and pet insurance   
• 23 days paid time off (employees can accrue up to 240 hours of paid time off)   
• 10 Paid Holidays
• Retirement plans through the Virginia Retirement System (VRS) – www.varetire.org   
• Tuition Reimbursement   
• Employee Assistance Program (EAP)   
• Employee Discounts - LifeMart    
• Employee Discounts - Cafeteria   

We sincerely thank all applicants for their interest in Birmingham Green. 

Equal Opportunity Employer Veterans/Disabled