Food Matters Markets Inc - ACCOUNTING ASSISTANT en Food Matters Markets Inc

Job Summary:

The Food Matters Accounting Assistant will be responsible for supporting the CFO and Office Manager in managing the company’s financial obligations, ensuring timely and accurate processing of payments, payroll, and reconciliation. This position includes a combination of clerical, systems, and reporting responsibilities, and requires strong attention to detail, professionalism, and discretion.

Supervisory Responsibilities:

None

Duties/Responsibilities:

1. Accounts Payable and Vendor Management

• Monitor and track outstanding obligations, apply payments, and ensure proper credits.
• Review, verify, and process vendor invoices using the FMS General Ledger System AP module.
• Prepare weekly accounts payable schedule for check runs and payments by Internet and ACH.
• Reconcile vendor statements and resolve discrepancies in a timely and professional manner.
• Respond promptly to inquiries from vendors and internal departments regarding payment status and account issues.
• Maintain accurate records of payments and transactions.

2. Payroll and Labor Reporting

• Primary responsibility for running weekly payroll in Paylocity under supervision of Office Manager.
• Review and approve Store Manager & Corporate Weekly Payroll.
• Maintain confidentiality and accuracy in all payroll operations.

3. Sales and Financial Reporting

• Assist with weekly bank reconciliations and updating the outstanding check list. 
• Download and File Daily/Weekly/Monthly Sales Activity Reports from ECRS and record, verify,      and manage daily sales transactions and reporting.
• Prepare and file Monthly Sales Tax Returns and calculate sales tax based on monthly sales.
• Prepare and Distribute Weekly Labor as a Percentage of Sales Reports.

4. General Financial Statement Support:

• Support the monthly financial close by assisting FMS and the CFO with accruals, reconciliations, and generating required reports.
• Assist the CFO and FMS with accounting records and ledgers ensuring accurate and timely entries.
• Maintain detailed and organized records of financial transactions for auditing and reporting.
• Perform other related duties as assigned by the CFO or Office Manager.

5. Other Duties as Assigned

· Support additional coordination or administrative tasks as the needs of the business evolve.

· Other duties as assigned.

Required Skills/Abilities:

• Must be reliable, professional, and trustworthy with a high degree of discretion.
• Strong proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Comfortable working in various accounting and POS systems (e.g., FMS, Paylocity, ECRS, Catapult).
• Excellent organizational skills and attention to detail.
• Strong problem-solving and communication skills.
• Ability to maintain confidential and meticulous records.
• Ability to work independently and manage multiple tasks in a part-time schedule.

Education and Experience:

• High school diploma or equivalent required.
• Business or Accounting degree preferred.
• Certified Accounts Payable Professional (CAPP) certification is a plus.
• Minimum 1-2 years of experience in accounts payable, payroll, or general accounting preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 lbs. occasionally (e.g., office files, records).
• Regular use of computers, phones, and office equipment.

Work Schedule:

• Part-time: 20-24 hours per week.
• Flexible schedule options may be available, subject to approval.