Administrative Coordinator, EVP Chief Operating Officer en Chick-fil-A, Inc.

Overview:

Provide administrative support to Executive Assistant to the COO and the office of the COO. Responsible for supporting the COO through a combination of project management, activities, writing and editing, and high level administrative and relationship support functions. Must be able to work closely with senior executives and administrators and function efficiently and effectively in a professional environment. Have ability to prioritize, perform multiple tasks, while managing shifting priorities. Have ability and knowledge needed to provide efficient support of the COO in the absence of the executive assistant to the COO.

 

Our Flexible Future model offers a healthy mix of working in person and virtually, strengthening key elements of the Chick-fil-A culture by fostering collaboration and community.

Responsibilities:

• Administrative: Complete a broad variety of executive-level administrative tasks that facilitate the COO's ability to effectively lead the organization. Such projects include advanced calendar management, making travel arrangements, processing expense reports and invoices, validating executive travel, ordering office supplies, stationary, business cards, gift cards, name badges, Digital Offer Cards, and publications for office of the COO. Ability to prepare for meetings, travel and events, assemble and print attendee lists, operator pictures, and various restaurant supports.
• Communication: Must possess expert verbal and written communication skills. Draft and proof communications from office of the COO. Must demonstrate professionalism and strong email and work etiquette with follow up on behalf of executive office.
• Computer usage: Expert proficiency with Microsoft Office Suite and Office 365. Advanced user of Outlook and experience in heavy calendar management. Ability to create and update documents, presentations, and spreadsheets as required.
• Organization, Planning, and Prioritization of Work: Work alongside the executive assistant to the COO with planning for COO's calendar and all travel logistics, proactively look ahead to determine needs and preparation needed for meetings and events for executive. Must have strong ability to multitask and manage the competing priorities in such a way that all are handled completely and efficiently. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. Thoroughly track and organize all incoming requests and correspondence, including actions taken.
• Discretion: Use discernment to appropriately direct questions, calls, meaning requests, and any other request to the appropriate parties. Ability to gauge COO's interest and necessary involvement in requests.
• Personal: Detail oriented and ability to work well with others with confidential information. Have a “can do” attitude, spirit of learning and a servants spirit. Act as a resource to peers and have a spirit of hospitality and be able to host guests on behalf of COO.
• Project work: Works independently with executive leadership on projects from conception to completion handling a wide variety of activities and confidential matters with discretion. Oversee and carry out project work associated with speaking engagements (research, agenda and PowerPoint drafts), database management (develop a system for organization, tracking, updating), ongoing project correspondence (restaurant grand openings, restaurant visits, prayer requests) and other project needs.
• Reliability: Must be reliable team member and take ownership with project work and follow up on behalf of Executive Assistant and COO.

Minimum Qualifications:

• Excellent communication skills including verbal, written and presentation
• Experience in project management
• Proficient in all Microsoft Office applications including Office 365
• Ability to work effectively both independently and in a team based environment
• Strong interpersonal relationship skills
• Willingness to be flexible and adaptable to changing priorities
• Detail oriented
• Ability to set and manage multiple priorities
• Aptitude to learn aspects of role and business
• Ability to anticipate needs of others and have a sense of urgency
• Tactful/discreet with confidential information
• Servant’s spirit

Preferred Qualifications:

• At least five years administrative experience
• Preference for Chick-fil-A experience 
• Expert written communication
• Bachelor’s Degree

Minimum Years of Experience:5Travel Requirements:10%Preferred Level of Education:Bachelor's Degree Solicitar ahora