A/P Supervisor en Omega Engineering Inc

Description

Position Summary

The Accounts Payable Supervisor is responsible for overseeing the accounts payable team, ensuring the accurate and timely processing of vendor invoices, expense reimbursements, and payments. This role ensures compliance with company policies, internal controls, and applicable accounting regulations while driving efficiency and accuracy within the AP function.

Key Responsibilities

• Team Supervision & Leadership
   
  • Supervise, train, and mentor accounts payable staff.
     
  • Assign workloads, monitor performance, and provide feedback.
     
  • Foster a collaborative and efficient work environment.
     
• Invoice & Payment Processing
   
  • Oversee daily AP operations, including invoice entry, three-way matching, and payment runs.
     
  • Ensure timely and accurate vendor payments in compliance with terms.
     
  • Resolve discrepancies and vendor disputes promptly.
     
• Compliance & Controls
   
  • Maintain adherence to company policies, GAAP, and SOX/internal control requirements.
     
  • Ensure proper documentation and approvals for all transactions.
     
  • Assist with internal and external audits by providing required documentation.
     
• Process Improvement
   
  • Identify opportunities for automation and efficiency gains.
     
  • Implement process improvements to streamline AP workflows.
     
  • Monitor key performance metrics (aging, accuracy, timeliness).
     
• Reporting & Analysis
   
  • Prepare AP reports, including aging analysis, cash flow forecasts, and month-end accruals.
     
  • Collaborate with accounting and finance teams for period-end closings.
     
  • Track and report departmental KPIs to management.
     

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or related field preferred.
   
• Experience:
   
  • 4–6 years of accounts payable or accounting experience.
     
  • At least 2 years in a supervisory or team lead role.
     
• Skills:
   
  • Strong understanding of AP processes, GAAP, and internal controls.
     
  • Proficiency with ERP systems (SAP, Oracle, NetSuite, etc.).
     
  • Advanced Excel and reporting skills.
     
  • Excellent communication, leadership, and problem-solving abilities.
     
  • Strong organizational skills with attention to detail.
     

Competencies

• Leadership and team development.
   
• Analytical thinking and process orientation.
   
• Ability to handle high-volume transactions with accuracy.
   
• Strong vendor relationship management.
   
• Integrity, accountability, and customer service mindset.