Payroll & Tax Compliance Specialist en AllClear Aerospace & Defense

Description

Summary

The Payroll & Tax Compliance Specialist is responsible for processing payroll and employee expense reimbursements, administering corporate compliance filings, and supporting tax and insurance requirements. This position plays a critical role in ensuring accurate financial reporting, maintaining compliance with federal, state, and local regulations, and providing support for business operations both domestically and internationally.

Essential Duties and Responsibilities 

Under general (or limited) supervision, must be able to perform a variety of job duties, including, but not limited to: 

· Accurately process payroll for all employees in compliance with federal, state, and local regulations.

· Calculate wages, salaries, overtime, and bonuses

· Ensure proper deductions for taxes, benefits, garnishments, and other withholdings

· Review and verify timekeeping records, ensuring accuracy and compliance with company policies

· Maintain compliance with all payroll-related laws, tax regulations, and reporting requirements

· Prepare and distribute payroll statements, reports, and summaries for management

· Respond to employee inquiries regarding pay, deductions, and payroll policies

· Ensure confidentiality and security of employee payroll information

· Serve as the primary point of contact between AllClear and international payroll providers in collaboration with HR, when required

· Collaborate closely with the HR team to ensure accurate and timely reflection of employee data changes

· Conduct payroll reconciliations and resolve discrepancies

Expense Reimbursements

· Administer employee expense reimbursements through SAP Concur (and all related tasks associated – e.g., follow up with managers to ensure timely approvals, approve out-of-policy travel when required by upper management, etc.)

· Train employees in Concur for company travel and expenses.

· Verify compliance with company policies and proper documentation.

Tax & Compliance Filings

· Prepare, file, and maintain property tax returns, sales & use tax returns, business licenses, resale certificates, 1099s, W-9s, escheatment reports, and vehicle registrations.

· Monitor filing deadlines to ensure timely submission and compliance with applicable regulations

Corporate Credit Cards

· Reconcile monthly corporate credit card expense reports.

· Investigate variances and ensure compliance with company policies.

Insurance Support

· Assist with business insurance renewals, including gathering data from each facility/location and liaising with brokers

International Support

· Provide support for the preparation of UK VAT returns in collaboration with external consultants

Other Duties

· Perform other accounting, compliance, or administrative tasks as assigned to support Accounting and company operations

· In addition to the above, the Payroll Tax Compliance Specialist position is to maintain an organized, clean, and safe work area using safety standards and expectations while adhering to all quality practices. AllClear is an Equal Opportunity Employer. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred; equivalent work experience may be considered.
• Minimum      3 years of experience in payroll administration, tax compliance, or corporate accounting.
• Proficiency with Paylocity and SAP Concur strongly preferred.
• Knowledge of multi-state payroll, sales & use tax, and business compliance filings required.
• Familiarity with international VAT reporting desirable.
• Strong attention to detail, analytical skills, and organizational abilities.
• Ability to prioritize tasks and meet strict deadlines.
• Effective communication and interpersonal skills for cross-department collaboration.

Competencies / Behavioral Expectations

• Safety First – Demonstrates a commitment to a safe working environment,      adhering to policies and practices that protect employees, customers, and company assets.
• Integrity – Conducts self with the highest level of honesty, ethics,      and professionalism; builds trust through transparency and accountability.
• Excellence – Strives for accuracy, efficiency, and continuous improvement in all tasks; consistently delivers high-quality work.
• Customer-Centric – Acts with a service-oriented mindset, ensuring internal customers/stakeholders receive timely, accurate, and professional support.
• Own It, Achieve It – Accepts responsibility for outcomes, follows through on commitments, and proactively drives results to completion.
• Best Team Wins – Collaborates effectively across departments, supports colleagues, and contributes to a positive,      high-performing work culture.
• Grit – Demonstrates perseverance and resilience in overcoming challenges, maintaining focus and determination in pursuit of goals.

Technical Skills:

· Experience in Paylocity/Time and Labor

· Knowledge of the SAP Concur System (Preferred)

· Expert in MS Office - Excel, Word, PowerPoint, etc., required

Language Skills

• Fluent in English
• Foreign Language skills desirable
• Ability to read, analyze, and interpret general business information

Mathematical Skills

• Above average
• Ability to work with mathematical concepts such as addition, subtraction, multiplication, and division
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations

Physical Demands

· Customary physical demands for the office environment

Work Environment

• On-site, full-time position;      standard business hours with occasional overtime required to meet deadlines.
• Work performed in an office environment with extended periods of computer use.

Travel

· 10% may be required as deemed necessary to perform this job