EDI Order Processing Coordinator en AQUA-LEISURE RECREATION LLC

Description

Happy to share some exciting changes over here at Aqua Leisure. We’re taking a 50-year legacy and transforming it into something bold and new—a modern outdoor brand built on a foundation of trusted, fun, and iconic products. We're calling it Helio Outdoors.

Helio Outdoors is more than just a company with history—it’s a brand with momentum. We’re breathing new life into names you know and love, bringing energy, innovation, and a fresh vision to the outdoor space. It’s an incredible journey to be a part of.  The Helio family of brands: 

                       Aqua          AIRHEAD          Yukon Charlie’s          Inyo Pools          Pureline

The EDI (Electronic Data Interchange) Order Processing Coordinator is responsible for receiving and processing EDI and manually entered sales orders, creating manually generated EDI documents and maintaining the highest level of order accuracy. There are two separate business units with order requirements unique to each. This position MUST ensure the orders and fulfillment requirements for each business unit are properly understood, communicated, and executed. This role ensures that all customer orders received are accurately entered, processed, and fulfilled in accordance with customer expectations and company policies. The coordinator will work cross-functionally with internal departments such as Sales, Warehouse, IT, and Customer Service. This position is based on-site, in the Stoughton, MA HQ.

Key Responsibilities:

• Monitor, receive, and process incoming customer orders via EDI, email, and other digital platforms. Ensure all orders are documented and forwarded/available to other operations teams. Compile daily EDI order summary for circulation to Sales and Warehouse teams.
• Maintain customer ship-to addresses, EDI customer profiles and customer contracts and contract prices.
• Validate inbound EDI transactions for accuracy (e.g., 850 - Purchase Orders, 860 – Purchase Order Change) and reconcile outbound documents (856 – Advanced Ship Notice, 810 – Invoice) to shipments utilizing EDI platform, SPS Commerce
• Work closely with EDI Manager to troubleshoot and resolve any transmission or posting issues. 
• Work with Order Processing Associate to ensure all orders are processed in a timely manner (with a 24-hour turnaround).
• Accurately record all orders processed and supply to warehouse team to ensure timely shipping.
• Respond in a timely and professional manner to all customer inquiries
• Maintain accurate order documentation and records for audit and compliance purposes.
• Compile reports from all order data for orders by season and calendar year
• Identify and implement process improvements to increase efficiency and reduce order errors.
• Stay up to date with EDI standards and ensure compliance with trading partner requirements.

Requirements

Required Qualifications:

• Minimum of three (3) years of experience in EDI transaction processing.
• Minimum of three (3) years of experience in customer order processing.
• Understanding of EDI document types (850, 856, 810, etc.) and knowledge of standards (e.g., X12, XML).
• Familiarity      with ERP systems (Syteline (INFOR, CSI), EDI online vendor portals, databases, and software systems 
• Must have excellent computer skills in Microsoft office and have Excel experience to include Vlookup and pivot tables
• High attention to detail and strong organizational skills.
• Excellent verbal communication, written communication and customer service skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Preferred Qualifications:

• Experience working with EDI platforms such as SPS Commerce, Decision Resource, INC      (D365).
• Background in wholesale, retail, or manufacturing industries.
• Understanding of supply chain, domestic and import order logistical requirements.