Project Manager - Capital Planning & Redevelopment

Department: Planning

Hours of Work: Full-Time Position

Salary: Class 06 - $95,643-$114,772

Union: Non-Union

Location: Kingston General Hospital Site and Hotel Dieu Hospital Site

PRIMARY FUNCTION

Reporting to the Director of Capital Project and Planning and/or Director of Redevelopment, the Project Manager is responsible for managing various capital projects from defining the scope of work with users and project stakeholders through to planning and execution of the project for occupancy by end users.

RESPONSIBILITIES & DUTIES INCLUDE:

Scoping

• Ensuring scope of work aligns with the master plan
• Define scope of work and coordinate stakeholder sign off
• Develop project budgets for approvals
• Develop project schedules and other planning documents for approval

Planning

• Planning multiple capital projects in conjunction with internal and external stakeholders
• Coordinating and preparing in conjunction with internal and external stake holders Ministry of Health and Ontario Health submissions as defined in the Hospital Capital Policy and Planning Manual for various capital projects
• Updating and monitoring budgets
• Updating and monitoring project schedules and other planning documents as required.

Executing

• Participate in project tendering phase with consultants
• Monitor compliance to the project design and mandate
• Coordinate implementation of construction with users, facility team, infection control, occupational health, etc.
• Coordinate stakeholders/consultants/contactors bi-weekly meetings
• Track and report progress to completion

Ministry of Health and Ontario Health Submissions

• Prepare Ministry of Health submissions as required by Ministry of Health and Ontario Health
• Determine appropriate submissions with guidance from Director of Capital Projects and Planning and/or Director of Redevelopment as defined by the Ministry of Health Hospital Capital Policy and Planning

Close Out

• Obtain endorsement and approval from relevant internal and external stakeholders
• Coordinate final walk through/sign off with stakeholders
• Ensure the delivery of close out manuals to Facilities
• Coordinate and record a lessons learned session

NOTE - The above duties are representative but are not to be construed as all-inclusive.

BASIC QUALIFICATIONS:

• Requires completion of College Diploma (3 year program) or equivalent.
• Diploma: Building Sciences, Architectural Design and Planning, Project Management (Preferred).
• 3-5 Years considerable position related experience.
• Strong Knowledge of Planning & Construction: Knowledge to understand the scope and needs of our clients and how that impacts any other areas of the organization. To be able to understand and communicate expectations to consultants and deliver on budget and on time.
• Strong knowledge of Ministry of Health Capital Planning process: Knowledge to communicate the planning process to the organization and apply it through each stage of the Ministry of Health process as required.
• Coordination: Responsible for all the parts of planning of capital projects; scheduling team meetings, developing budgets, high level to detail schedules, Ministry submissions, track and report.
• Up to date knowledge of applicable codes and standards: CSA Standards are forever evolving and we need to understand how this affects the design of projects. Although the responsibility lies with our consultants to include these, the team is responsible to identify the needs and how the Standards affect the project outcome.
• Strong Communication Skills: Strong communication skills are needed to articulate details for every part of the planning of projects. This skill set provides the opportunity to effectively interact with project stakeholders, clients/consultants and contractors.
• Strong understanding of the Ontario Building Code (OBC): A strong knowledge of the OBC to assist in understanding how this affects project planning. Examples include life safety, accessibility and occupancy loads to name only a few.
• Strong computer skills: MS Office (Excel, Word, PowerPoint etc.), MS Project, PDF Software (ie. Adobe or Bluebeam), MS Teams, Zoom. Experience with AutoCAD would be considered an asset
• Proven ability to attend office and project sites regularly.
• Satisfactory criminal reference check and vulnerable sector search required.

PHYSICAL REQUIREMENTS:

The applicant must be able to meet the physical demands of this position.

KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.
 

KHSC is committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.
 

We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.