ADMINISTRATIVE SPECIALIST, NF-3 en Department of the Navy

Not Required

Duties

Coordinates and carries out a wide range of administrative functions in direct support of upper-level management. Manages and organizes schedules for the Director and Deputy Director, including meetings, conferences, and appointments, while overseeing executive, team, and conference room calendars. Streamlines the flow of operational processes within the office and tracks the status of multiple projects and program activities. Represents the office by serving on advisory committees as assigned and may be delegated signatory authority for designated administrative matters. Provides comprehensive administrative support to staff personnel across the division. Reviews and interprets directives and regulations, and maintains official files to ensure accuracy and compliance. Provides guidance to staff in the development and implementation of local administrative directives and procedures. Develops internal policies, procedures, and work methods to improve administrative management operations. Ensures compliance among managers and supervisors by reviewing and revising studies, reports, and correspondence for accuracy, completeness, and proper format. Collects, compiles, and organizes information and data to meet administrative requirements, and identifies opportunities to automate reporting and correspondence processes. Utilizes established computer programs to coordinate and prepare management presentations and briefings, including slide shows, spreadsheets, flow charts, graphics, and other applications to support organizational reporting needs. May perform a variety of support functions, including gathering and analyzing statistical data; preparing and processing travel requests and vouchers; maintaining office supply inventories; and coordinating arrangements for special events. Preparing and delivering briefs, presentations and training sessions to support organizational needs. Monitoring and distributing personnel documentation such as recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual development plans. Ascertains the nature of calls or business visitors and directs to appropriate personnel. Provides World Class Customer Service with an emphasis on courtesy. Assists internal and external customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other related duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs may be required. May be required to travel for regional support.

Requirements

EVALUATIONS:

Qualifications

Three years experience that demonstrates broad knowledge of administrative practices and principles. Skill to organize and coordinate multiple high visibility projects simultaneously. Skill to prepare documentation and presentations using proper format in accordance with naval correspondence rules of grammar and punctuation. Skill to operate a personal computer and associated peripheral equipment and software. Ability to communicate orally and in writing in order to establish and maintain effective relationships with all levels of management, as well as develop and present effective oral and written reports, discuss findings of studies/projects assigned. Knowledge of correct spelling, punctuation, and required formats to create and review outgoing correspondence. Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization. Performs other related duties as assigned and possible overnight travel as well as weekends.

Other Information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp. As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS. Required Documents: *Education/certification certificate(s), if applicable. *If prior military, DD214 Member Copy This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card. INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION. ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.