School Administrative Assistant en Heritage Academy

Administrative Assistant

Position Summary

Heritage provides parents and scholars a friendly and orderly academic environment.  As a part of the school Administrative Team, this position provides support to perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization.

 Duties & Responsibilities

• Answer, screen and transfer inbound phone calls

• Receive and direct visitors and clients

• General clerical duties including photocopying, fax and mailing

• Maintain electronic and hard copy filing system

• Retrieve documents from filing system

• Handle requests for information and data

• Resolve administrative problems and inquiries

• Prepare written responses to routine inquiries

• Prepare and modify documents including correspondence, reports, drafts, memos and emails

• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

• Prepare agendas for meetings and prepare schedules

• Record, compile, transcribe and distribute minutes of meetings

• Open, sort and distribute incoming correspondence

• Maintain office supply inventories

• Other duties as assigned. 

 Qualifications, Competencies & Strengths 

Education: High School diploma required

Experience: 1-3 years of experience in an academic setting is preferred.

 Special Skills: 

 Excellent communication skills

• Professional and friendly disposition

• Proficient with computers and office software applications including MS Office tools, and internet search engines

• Outstanding organizational skills

Type of fingerprint clearance: Shall be fingerprint checked pursuant to A.R.S 15-512

Must have valid driver's license: This position involves driving to various locations on and off campus to transport students.

Physical functions: Must be able to remain in a stationary (standing or sitting) position for 50% of the time; may move around the campus 50% of the time.

Equipment used: Frequent computer and telephone use is expected.

Work Environment: May be required to move or position equipment up to 30 pounds. May be exposed to outdoor weather. 

This description reflects management’s assignment of essential functions, it does not exclude or restrict the tasks that may be assigned.