Technology Portfolio Manager en City of Tacoma, WA

About the Department

Tacoma Power is looking for our next Technology Portfolio Manager to join the Utility Technology Services (UTS) Project Management Office team! The role is classified as Business Services Analyst. Our team provides project and portfolio support to approved capital technology projects, as well as support to team-based maturity and project administrative activities.

 The Portfolio Manager responsibilities include UTS-wide initiative/portfolio management and coordination, and management and executive governance engagement. This role is a key contributor within the Capital portfolio/projects, UTS wide portfolios/initiatives, including the intake, development, planning and ongoing updates of initiatives and presentation to management/executive governance boards and steering committees. As a key contributor and reviewer in the development of (capital) project budget development, you will are a member of Tacoma Power’s Capital Steering Committee, assisting and participating in the development of the technology capital budget.

 In addition, this position directly manages UTS-wide staff augmentation contracts, vendors, and contracted resources; to include direct supervision, management, work assignment and coaching to assigned contracted employees.

 Essential Duties:

• Lead and drive the management of the UTS technology capital portfolio. This includes responsibility of projects and portfolio during the intake and ingestion stages of the project lifecycle, providing handoff to project management as projects are approved, ensuring and coordinating baseline monthly updates of initiatives, and the monthly Capital portfolio report-out (of aggregating and analyzing project information and portfolio metrics).
• Responsible to ensure ongoing monthly updates of UTS-wide initiatives and non-capital portfolios (e.g., Business Unit Goals, O&M Initiatives, A&R Initiatives, etc.) are coordinated, completed/developed, aggregated, analyzed and presented to UTS management.
• Responsible for contractor supervision, mentoring and coaching. This includes facilitating and developing resource task authorizations, recruitment, onboarding/offboarding, providing work direction and engaging with vendor account management as needed. This role will additionally report and track budget spend related to each staff augmentation contract. 
• Participate in the procurement and contracting related processes to ensure staff augmentation contracts have appropriate funding, amended as need and engage in the development, selection and award if and when new contracts are required.
• Engages and participates on PMO maturity-related initiatives, to improve processes, tools and service-related outcomes as assigned.
• Participates in the budget development during capital planning budget cycle. Coordinates with the UTS Technology Business Services team to facilitate project budget related change requests, budget tracking and project/portfolio follow ups as needed.

Position Duties

Minimum Education* 
Bachelor's degree public or business administration or directly related field

Minimum Experience* 
2 years of analytical and/or program coordination/management work in area related to assignment

Licensing, Certifications and Other Requirements 
None  

*Equivalency: 1 year of experience = 1 year of education

Minimum Qualifications

The ideal candidate would be comfortable in a collaborative environment, but thrive in performing independent work on both daily and longer-term operational work efforts.  Additionally, they would have the following skills:

• Effective prioritization and communication skills to ensure execution of assigned tasks
• Customer focus to build strong relationships with stakeholders
• Resourcefulness and the ability to learn and apply new tools and concepts
• Proficiency with Microsoft Suite (Outlook, Word, PowerPoint, Excel, etc.)
• Ability to contribute positively to a diverse and inclusive team culture that values work/life balance

While no prior experience in these specific applications is required, the following are the primary software tools utilized in this position (other than Microsoft Suite): SAP, Smartsheet, SharePoint

• remaining in a stationary position for 90% of the time with occasional movement to access office files, machinery and similar productivity tools (standing, sitting, walking).
• constant operation of a computer, as well as use of a calculator, printer and similar office tools (fingering, grasping, feeling, repetitive motions.
• communication and the exchange of information with others (hearing, seeing, talking.
• occasionally exerting up to 10 pounds of force to move, transport or position objects (sedentary work.

• movement around the work place to pick up objects (stooping, walking, reaching).
• traversing, ascending or descending stairs, sloped terrain, or similar environments (climbing, balancing, walking).
• exerting up to 20 pounds of force to move, transport or position objects (light work).

Other Qualifications

Selection Process & Supplemental Information

This recruitment is being managed by Kye Merritt, if you would like to be notified of similar opportunities or stay connected with things going on at Tacoma Public Utilities and the City of Tacoma, connect with me on LinkedIn!

Compensation & Benefits

Pay Details: 

Annual Rate: $88,774.40 - $124,966.40

Employee Benefits | City of Tacoma

The Department

Tacoma Power is an almost 100% hydroelectric, municipally-owned public power utility, located in Tacoma. We serve approximately 180,000 customers as one of the three operating divisions of Tacoma Public Utilities, alongside Tacoma Water and Tacoma Rail. As one of the most livable, walkable cities in the country, you'll find that Tacoma is a great fit for all interests with places to bike, run, hike, and explore, the perks of a big city, and the charm of a small town. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: 
http://www.cityoftacoma.org/
https://www.mytpu.org/
http://www.traveltacoma.com/

City of Tacoma’s Commitment to Diversity, Equity, and Inclusion

At the City of Tacoma, we're on a mission to make our workforce as diverse and inclusive as the community we serve. We're committed to eliminating racial and other disparities, and we actively seek out candidates from a wide range of backgrounds and cultures. Join our team at the City of Tacoma and help us build a more vibrant, inclusive, and equitable community for all.

The City of Tacoma believes that diversity of thought, background, and experience contributes to our success and innovation. If you’re passionate about this role and our mission, we encourage you to apply. If you have a less traditional background, we want to hear about your transferrable skills and experience. We value a variety of perspectives and are excited to see what you bring to the table.

The Community

Tacoma is centrally located just 32 miles south of the city of Seattle and 31 miles north of the state capital, Olympia. The City of Tacoma is also home to the Port of Tacoma, which is among the largest container ports in the United States. Like most cities in the northwest, Tacoma is surrounded by beautiful nature, offering residents many opportunities for outdoor adventures.

Largely suburban in nature with a small, but dense, urban core, Tacoma is home to numerous institutes of higher learning that attract students from across the country. The University of Washington Tacoma, Pacific Lutheran University, University of Puget Sound, a satellite campus of the Evergreen State College, three community/technical colleges, and several trade and business schools are within Tacoma's geographic area. Downtown's Cultural District is the site of the Washington State History Museum, Museum of Glass, the Tacoma Art Museum, and America's Car Museum.

With its affordable housing and distinctive neighborhoods and business districts, the city has been recognized numerous times as a best city to live in the nation. To see a few of the great things Tacoma has to offer, view this YouTube Video!

View this exciting video to learn more about the City of Tacoma: https://www.youtube.com/watch?v=2n5MWl8KFvI

Application Process

Interested individuals should apply online by completing the application and attaching a resume and cover letter by the closing date and time listed on the job announcement. Applications received without attaching the required materials may not progress in the selection process. Applicants who have the strongest backgrounds related to the responsibilities of this position may be invited to participate in the interview process, which may include a work problem. Appointment is subject to passing a background check. 

Get Assistance

For assistance with the application process or questions regarding this job announcement please contact the Human Resources office at (253) 591-5400 by 4:00 p.m. of the closing date of the job announcement.

For technical difficulties using the NEOGOV system, call the applicant support line at 1-855-524-5627 between 6:00a.m. and 5:00 p.m. Pacific Standard Time. This will allow us to assist you before the job announcement closes.

Communication with the City of Tacoma

We primarily communicate via email during the application process. Emails from Tacoma.gov and/or governmentjobs.com should be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.