Administrative Services Officer 4 - Magistrate Assistant - General Sessions Court en Metropolitan Government of Nashville & Davidson County, TN

About the Department

The Administrative Services Officer 4 is a full-time non civil service position and will serve as an assistant at the Davidson County Magistrate Court located within the Downtown Detention Center assisting Judicial Magistrates with a variety of duties. Magistrate Court is commonly referred to as Night Court although it actually operates 24 hours a day, 365 days a year.

Davidson County Judicial Magistrates process arrestees and set bail/bond pursuant to Tennessee state law.  The Magistrate Assistant position will assist the Magistrate on duty by providing essential information, gathering needed information, facilitating compliance with statutory bond conditions, and assisting persons seeking an order of protection.  The Magistrate Assistant will work 40 hours a week in 8-hour shifts being assigned to either the morning shift or the afternoon shift or the midnight shift. The intent of General Sessions Court is to hire six (6) Magistrate Assistants in order to staff Night Court 24 hours a day, 365 days a year. It is further the intention that one of the Magistrate Assistants will serve in a supervisory role as it relates to the other assistants and will handle scheduling issues and will serve as the main contact for the Presiding Night Court Magistrate and the General Sessions Court judges.  

Position Duties

• Magistrate Assistant will run background checks on all arrestees in the FBI/TBI National Crime Information Center (NCIC) database and report findings to the Judicial Magistrate. The NCIC database is a secure database requiring annual audits and certification. 
• Magistrate assistant will maintain records in accordance with TBI and FBI procedure.
• Magistrate Assistant will meet with arrestees, via video, to determine statutory mandated information on arrestees and provide the information to the Magistrate.
• Magistrate Assistant will coordinate with Global Positioning Systems (GPS) providers relating to arrestees who are released on GPS monitoring.  
• In cases involving certain domestic violence offenses, Magistrate Assistant will contact alleged victims to ensure compliance with Tennessee law regarding GPS monitoring. 
• Magistrate Assistant will assist persons seeking an order of protection, including non-English speaking petitioners.

Minimum Qualifications

EDUCATION AND EXPERIENCE
Bachelor's Degree plus considerable (3 years) professional experience in an administrative, financial, technical, or related field.

***Additional experience may be considered in lieu of education. (1:1 Ratio)***



Candidates with accreditations earned in a foreign institute are encouraged to apply.
 
Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government. 
 

Other Qualifications

• Ability to understand Tennessee law relating to domestic violence, Orders of Protection, bond conditions, and relevant court procedures
• Compliance Standards:  Familiarity with legal requirements and protocols related to offender supervision and GPS/electronic monitoring
• Privacy & Confidentiality:  Adherence to ethical and legal standards protecting sensitive information and protecting arrestee’s constitutional rights
  
  

• Interviewing & Communication:  Ability to communicate effectively with alleged offenders, victims, law enforcement, and court officials
• Conflict Resolution:  Skills in managing difficult conversations and de-escalating tense situations
• Empathy & Sensitivity:  Understanding the dynamics of the criminal justice system
  
  

• Time Management:  Managing multiple cases at one time
• Record Keeping:  Maintaining accurate and organized records of all activities

We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.
 
Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.
 
 
Requests for ADA or other protected accommodations for the recruitment process should be directed to General Sessions Court at 615-862-5199.

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