Executive Assistant en Fraser

Why Choose Fraser: 

Since 1935, Fraser has been one of the top providers of mental health services in the state of Minnesota. Our programs are nationally recognized for being high quality and individualized to each of our families. We provide our employees with opportunities for professional development, mentoring and support, customized career ladders, as well as staff development and training programs. Take your career to the next level and join our team!

Job Overview:

Fraser is seeking an Executive Assistant to provide professional administrative support to our senior leadership. In this role, you will manage multiple executive calendars, coordinate with internal and external partners, and ensure accurate processing of expense reports and timecards. Additional responsibilities include assisting with team calendar management, creating documents and tracking systems, and handling other requests as needed. This position also serves as a backup to the Executive Administrator.

We’re looking for someone who is highly organized, detail-oriented, and proactive, with strong problem-solving skills. If you thrive in a fast-paced, mission-driven, and results-oriented environment, we encourage you to apply today!

Job duties:

• Proactively manage calendars in Outlook, including scheduling meetings, conferences, teleconferences, and occasional travel.

• Prepare and submit expense reports and receipt affidavits as needed for the Sr. VP, Specialty Healthcare – Operations & Compliance; Sr. VP, Chief Clinical Officer; and VP, Rehabilitation Therapy & Clinical Health and Safety.

• Serve as a backup to the Executive Administrator, assisting the Chief of Staff during their absence or as needed.

• Research, compile, and analyze data for projects; manage projects from initiation to completion, ensuring all steps are completed accurately and on time.

• Collaborate with leaders and staff to coordinate and complete special projects.

• Track and monitor items delegated to others, following up to ensure timely and satisfactory results.

• Attend quarterly Committee meetings and other ongoing meetings to record minutes and manage audio/visual needs. Proactively coordinate meeting logistics, including planning, meals, and material preparation.

Requirements:

• BA/BS in Business Administration, Communications, or related field preferred.
• Valid Driver’s License with acceptable record required.
• Minimum 2 years’ relevant work experience providing administrative support.
• High level demonstrated proficiency with Microsoft Outlook and Word. Demonstrated basic proficiency with Excel and PowerPoint required. Demonstrated proficiency with Microsoft SharePoint a plus.
• Commitment to promoting diversity, multiculturalism and inclusion with focus on culturally responsive practice, internal self-awareness and reflection.

Fraser Offers Benefits for Full-time Employees (30+ hours per week):

• Health Savings Account (HSA) and Flexible Spending Account (FSA) 
• Employee Assistance Plan (EAP)
• Life, AD&D and Voluntary Life Insurance
• Long-Term Disability, Voluntary Short-Term Disability, Accident Insurance, Critical Illness Insurance and Hospital Indemnity Insurance
• Pet Insurance
• 403(b) Retirement Plan with Company Match
• Work-Life Balance; 5 weeks of paid time off annually (18 days PTO + 9 Paid Holidays) 
• Opportunities for community involvement in Fraser-organized events
• Career growth opportunities
• Employee Referral Bonuses

Location, Schedule & Pay: 

• Richfield, MN 
• Monday - Friday 8 am to 5 pm 
• The starting pay for this role is $52,000 to $53,000 annually depending on qualifications

Diversity, Inclusion, and Belonging: Fraser values a diverse staff to ensure the best outcomes for our diverse client base. We are committed to anti-racism at Fraser. Our anti-racism committee assesses, develops, and implements numerous initiatives ranging from recruiting and retaining diverse staff to staff training and more.

Fraser is an Affirmative Action and Equal Opportunity Employer.

This position will be posted at https://www.fraser.org/careers until filled. You must apply online here to be formally considered.

If you are having trouble applying or have questions, please contact Fraser HR at [email protected] or 612-767-7550. If you have successfully submitted your application, you will get a confirmation email. If you do not receive the confirmation email, please check your junk/spam folders; then contact us as we may not have received your application. Thank you for considering Fraser!