Advancement Coordinator en Culinary Institute of America

The anticipated hiring range for this position is $22.00 to $25.00. Hiring offers will be determined based on the final candidate’s qualifications and experience.  The recruiter can share more information about what the anticipated hiring rate would be based upon your specific qualifications during the selection process. 

The CIA offers a substantial benefits package that includes medical coverage available at no cost to qualifying employees, dental insurance, vision insurance, life insurance, short and long term disability insurance, retirement savings plan with high employer contributions, a generous paid time off program, and more!

As the benefits package at the CIA results in a significant value above the base hiring rate for this position, we encourage you to apply so that our recruiters can share more information with you about the benefits of working for the CIA.

POSITION SUMMARY

The Advancement Coordinator supports the overall operations of the Advancement team. The Coordinator provides smooth administration in support of comprehensive, year-round fundraising strategies for the Annual Fund, Scholarships and Fellows. Additionally, this position is responsible for operational and administrative support throughout the Advancement department, which includes event support for activities such as Alumni Weekend, Leadership Awards, donor recognition, and other departmental initiatives.

ESSENTIAL RESPONSIBILITIES

• Manages the progress toward achieving fundraising goals and revenue lines for all annual giving initiatives, including reporting progress and outcomes to the Advancement team.
• Prepares reports as directed by the Senior Advancement Officers and the team members. Uses data analysis and prospecting best practices to build and refine the annual giving pipeline.
• Identifies and qualifies prospective donors using best practices for matching donor interest with institutional priorities, with a particular focus on annual operating support.
• Develops, implements, and tracks all direct mail solicitations for alumni, parents, corporations, organizations, and friends.
• Produces annual giving communications, including writing, editing, and production oversight for direct mail, email, phone, social media fundraising, and giving days. Assists with donor communications, cultivation efforts, and stewardship activities across Advancement initiatives.
• Provides administrative support for the Society of Fellows, including preparing and sending renewal letters, welcome packets, and updating the website and roster.
• Assists with program support, donor cultivation, and engagement of Fellows to strengthen their involvement with the CIA.
• Supports the Advancement Officer for Individual Giving with donor cultivation, stewardship administration.
• Collaborates with CIA Consulting, Food Enthusiast Programs, Restaurant Operations, and Admissions to identify and qualify prospective donors from food enthusiasts, patrons, and current parents for potential Fellows.
• Attends, assists, and supports a variety of events throughout the year, including Alumni Weekend, Leadership Awards, regional events, donor recognition celebrations, and other Advancement programming.
• Supports overall operations of the Advancement and Alumni Affairs Office, including learning the monthly closing procedure.
• Works closely with the Manager – Donor Relations to support the administration of the Advancement CRM system.
• Provides general administrative support across Advancement initiatives as needed.
• Serves as Advancement backup for gift processing, invoicing/accounts payable, and tracks all outstanding agreements.
• Collaborates with Advancement team members in the development of solicitation materials and supports their unique gift processing, reporting, and database management needs. Reviews, adjusts, and approves all sponsorship materials to ensure accordance with CASE and CIA Gift Acceptance standards.
• Any and all other duties as assigned.

REQUIRED QUALIFCATIONS

Education:

• Associate’s degree from an accredited college or university, with a focus in fundraising, communications, business, finance, or a related field or significant experience in lieu of.

Experience:

• One to two (1-2) years of experience in fundraising, sales, business development, higher education, or a related field.

PREFERRED QUALIFCATIONS  

• Experience in higher education or the foodservice/hospitality industry.
• Nonprofit fundraising experience, particularly with individual giving or corporate relations.
• Prior annual fund, alumni relations, sales, or marketing experience in a university or similar institutional setting.

REQUIRED SKILLS 

• Strong analytical, problem-solving, and conceptual abilities.
• Excellent written, verbal, and presentation skills, with demonstrated strength in organization, time management, and interpersonal communication.
• Ability to work independently as well as collaboratively across teams.
• High level of energy, initiative, and self-motivation.
• Proficiency with fundraising databases, MS Office Suite, and Microsoft Teams.
• Adaptability, dependability, and the ability to manage multiple priorities effectively.
• Sound judgment with the ability to handle sensitive information with confidentiality and discretion.

WORKING CONDITIONS

• Must be able to work overtime on nights and weekends as required by business needs.
• Regular work requires a great deal of sitting and standing for extended periods.
• Regular work requires the use of a computer, sometimes in excess of eight (8) hours per day.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and to handle other computer components.
• Ability to lift and carry up to twenty-five (25) pounds.