Accounts Receivable Specialist en Sheehan Family Companies

OBJECTIVE: To maintain customer account base A/R balances within company accounting procedures and policies while maintaining compliance with the NYS Liquor Authority rules and regulations.  The duties and responsibilities of this position require great attention to detail as well as excellent communication skills both verbal and written.

SALARY: This role offers a starting salary of $20-22 per hour.

JOB RESPONSIBILITIES:
• Collect, open, and process all checks received by mail daily.
• Prepare and deliver daily bank deposits either in-person (cash) or remote scanning (checks).
• Handle all A/R Adjustments
• Bi-weekly preparation of A/R balance over 60-day reports (Customers/Suppliers)
• Bi-weekly preparation of A/R balance over 14-day reports (Intercompany)
• Daily credit checks for deliveries to be made the following day.
• Daily add/removal/reporting on NYS Liquor Authority Website
• Daily resolution of customer inquiries regarding billed invoices, payment application, A/R balance or credit limit issues.
• Daily communication with GM, Sales Manager, Team Leaders & Sales Reps on collection of payments for cycle due
• Communicate with customers about outstanding payments as needed.
• Monitor over terms accounts and maintain related reports.
• Send delinquent customers to collections.
• Prepare and email monthly statements.
• Prepare monthly finance charges.

OTHER RESPONSIBILITIES:
• Answer incoming phone calls and direct them to appropriate parties as needed.
• Assist individuals who come to the office to pay bills, pick up orders, attend meetings, etc.
• Assist customers with Retailer Portal setup and troubleshooting.
• Assist with customer account setup, apply credit terms, make changes, maintain license info and inactivate accounts as needed.
• Scan documentation into back-office software.
• Light document shredding as needed.
• Other duties as assigned.

QUALITIES WE ARE LOOKING FOR:
• Excellent organizational and communications skills
• Ability to multi-task and manage own workflow.
• Attention to detail.
• Ability to work independently and in a team setting.

ESSENTIAL REQUIREMENTS:
• High School diploma required; associate degree preferred.
• Accounting background
• Self motivation
• Excellent organizational skills
• Excellent communication skills
• Strong computer experience required.

WHAT WE OFFER:
• Competitive pay
• Medical/Dental/Vision Insurance - $0 in-network deductible, low premium contribution
• Paid Time Off
• Employee Assistance Program with Work-Life Services
• Tuition Assistance Program
• 401k Savings Plan with company match
• Discounted Pet Insurance
• Computer and cell phone plan discounts
• Supplemental Plans available: Disability, Life Insurance, Legal & Identity Protection