Receiving Coordinator en Foodlink Inc

Description

 Our Mission

Our mission is to leverage the power of food to end hunger and build healthier communities.

Our Vision

We believe that the fight against hunger and the fight against poverty are one and the same. We envision a future in which food is recognized as a human right and every person is able to feed themselves and their families in dignity. Together, we work to create a more nourished, prosperous region. 

The Foodlink Way

Act With Compassion

Take Responsibility

Be a Team Player

Listen, Learn, Adapt   

Job Title: Food Bank Receiving Coordinator 

Department: Distribution Center Operations 

Reports to: Food Bank Logistics Manager

Status: Salary, Non-Exempt, Full-Time

Job Level: (2) Foundational Roles

Updated: September 2025

SUMMARY

The Food Bank Receiving Coordinator will be responsible for managing the receipt of products, ensuring accurate receipting and inventory records, while also maintaining a clean and organized receiving area. They oversee the Food Bank docks and associated processes to ensure food safety requirements are maintained throughout the process of receiving through product storage in the warehouse. In addition, the Receiving Coordinator is responsible for managing the inbound freight calendar as well as coordinating donation drop offs and member pickups from the Food Bank.

KEY RESPONSIBILITIES

• Receive and inspect incoming shipments for accuracy, quality, and food safety.
• Verify and document the receipt of goods, including updating inventory records, in Ceres system.
• Unload inbound truck shipments, as needed, from donors, vendors, and Food Bank Delivery Drivers.
• Coordinate with Procurement Manager to resolve any discrepancies or issues with incoming shipments.
• Maintain a clean and organized receiving area, ensuring compliance with food safety and sanitation standards.
• Manage inbound freight calendar to efficiently schedule incoming shipments to most effectively utilize the Food Bank docks.
• Coordinate and receive product donations from local donation drives.
• Oversee pickup orders from the Food Bank and assist members with loading trucks/cars as needed.
• Assist Food Bank Delivery Drivers with loading trucks, as needed, for morning delivery routes.
• Assist with inventory management, including conducting regular cycle counts and reporting discrepancies.
• Collaborate with other departments and internal programs, including Community Kitchen and Curbside Market, to ensure timely receipt and accurate distribution of products.
• Operate forklifts and other material handling equipment as needed.
• Perform other duties assigned to support the overall operations within the Food Bank warehouse.

Requirements

QUALIFICATIONS & COMPETENCIES

• High school diploma or equivalent.
• Previous experience in a receiving or warehouse role preferred.
• Strong attention to details and organizational skills.
• Ability to operate forklifts and other material handling equipment (certification preferred).
• Able to lift and carry materials and equipment weighing up to 50 pounds on a frequent basis
• Knowledge of inventory management principles.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Basic computer skills, including proficiency with MS Office, and ability to learn Ceres software.
• Food safety certification (e.g. ServSafe) required or ability to obtain.
• Valid NYS driver’s license.

 We are actively seeing a diverse pool of candidates for this position and strongly encourage applications from candidates of color. 

SALARY AND BENEFITS

This is a full time, non-exempt position that ranges from $18.30 to $24.75 per hour, depending on experience. Foodlink covers 100% of individual health and dental insurance with the ability to acquire family coverage with pretax dollars. In addition to generous paid time off (PTO), we observe 14 paid holidays throughout the year. Opportunity to contribute to a 401k retirement savings plan upon hire. Eligible for generous employer match after 1 year of service.

PHYSICAL DEMANDS

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to handle or feel items such as documents. The team member is required to stand; walk and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. This position regularly requires the individual to lift objects weighing up to 50lbs., stand for extended periods, frequent bending and reaching, as well as work in varying temperatures including refrigeration and freezer environments. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.  Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all- inclusive. Employees will follow other instructions and perform other related duties as required. 

Diversity, Equity, & Inclusion

Foodlink is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. At Foodlink we believe that anti-hunger work is only possible with a commitment to removing barriers caused by systems of oppression that perpetuate hunger and poverty. We recognize that systematic injustice and bias disproportionately impact some identities more than others. 

Foodlink is actively working to center equity- the fair treatment of all people- in everything that we do so that everyone in our region has access to nourishing food that reflects and values cultural differences.

Foodlink is committed to listening and supporting solutions to hunger that are sourced from people and communities with lived/living experience of hunger and poverty, and to responding where inequities exist.

Foodlink is committed to taking great care to cultivate internal culture and practices that support diversity and inclusion. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We aim to foster an environment in which everyone feels a sense of belonging and understands their connection to the Foodlink mission.

Foodlink employees have a responsibility to always treat others with dignity and respect. Employees are expected to always exhibit conduct that reflects our values and promotes equity and inclusion during work, and at work functions.