Operations Managers en Kira Labs Inc

Description

Company Overview

Kira Labs was founded in 2003 with a debut line of highly effective skin care products including natural cleansers, glycolic peels and hyaluronic and squalane moisturizers. Our success is driven by appealing design, value, and high quality, functional formulas that characterize all of our brands. Over the past 15 years our happy and repeat customers have helped grow Kira Labs into a leading marketer and manufacturer of beauty innovations featured in 10,000+ stores. Our reach is global, and in 2017 we received the Florida Exporter of the Year Award. Today you can find our products on store shelves selling in over 100 countries with product lines for men and women, salons, spas and medical professionals. All of our formulas are made in house by our expert chemists, and bottled and distributed from our own facility.

General Summary

The Operations Manager is responsible for overseeing the day-to-day operations. He/she is responsible for managing resources and personnel, ensuring operations run smoothly and efficiently, and meeting organizational objectives. He/she will design, implement, and evaluate processes and systems that support the organization’s goals. The primary duties include scheduling, enforcing company policy and maintaining a work environment that is both safe and efficient.

The Operations Manager is also responsible for managing staff, providing guidance and training, and ensuring that all operations run smoothly. He / she will be in charge of monitoring the performance of the operations staff and ensuring that all operations align with the company’s goals and objectives.

This leader is responsible for the safety of the production team, quality of the production work, planning and scheduling production, filling, assembly, packaging, Finished Goods and outbound distribution functions

Key Areas of Responsibility / Duties

Planning / Organizing

Plans and organizes daily activities related to production and operations. Manage the manufacturing operations by planning compounding/production schedules, materials requirements, and staffing to meet customer requirements on time

Measures productivity by analyzing performance data, financial data, and activity reports. Oversees and reports weekly, monthly, quarterly, and annual metrics.

Determines labor needs to meet production goals. Manage staff levels, wages, hours

Organizes and oversees the schedules and work of assigned staff.

 Recruit, select, train, assign, schedule, coach, counsel, and discipline employees

Continuous improvement / operational efficiencies

Oversees operational systems, processes, and infrastructure while looking for opportunities of improvement or revision.

 Identifies trends and assess opportunities to improve processes and execution

Analyze and improve organizational process and workflow, employee and space requirements, and equipment layout; implement changes

Diagnose equipment and packaging bottleneck issues for most effective and efficient utilization and output

 Develop and drive cost reduction (waste reduction) and automation efforts to achieve margin and strategic targets

Focuses on improvements in standard product quality, cost reduction, and reduction in time to market

Standards / regulatory

Drive best practices and efficient processes within the operation by establishing standard work processes that ensure coordination among departments and on time delivery. Instill and drive a lean culture that drives continuous improvement and minimizes waste. Ensure continual development of Good Manufacturing Practices (GMP)

Assists with, or prepares and updates, organizations operations manual and policies

Maintain safe and healthy work environment by establishing, following, and enforcing standards and procedures; complying with legal regulations

Work closely with COO and management team to implement policies, procedures, and systems and to follow through with implementation

Equipment / Facilities

Ensure equipment is well maintained, serviced regularly and downtime is reduced

Warehousing

Oversees all warehouse, distribution and shipping functions and employees.

Other

 Work closely with the Director – Supply Chain Operations and wider team to perform analysis of our inventory and ensure we are utilizing our inventory effectively, maintaining solid inventory data

 Work closely with the Director - Quality Assurance & Continuous Improvement on continuous improvement initiatives and quality improvement

Requirements

Education and/or Experience and Qualifications

Minimum Education: Bachelor's degree in business administration, finance, management or any related field required, MBA preferred.

Minimum Experience:. An equivalent of Minimum of 5+ Years in senior leadership role in manufacturing

Knowledge, Skills and Abilities

Proven ability to plan and manage operational process for maximum efficiency and productivity

Ability to streamline and implement new structures and roles that create speed, efficiency, and support rapidly shifting business demands

Analytical skills to evaluate data and make operational decisions

Time management skills with the ability to schedule deadlines, monitor important production milestones and ensure teams finish projects within specific deadlines.

Ability to make quick decisions under pressure

Excellent written and oral communication

Leadership abilities including, setting goals, mentoring, and guiding teams to complete projects and reach goals.

Knowledge of industry regulations and operational guidelines (cGMP manufacturing)

Strong computer and analytical skills coupled with ability to create presentations supporting Best Practice process. 

Promote the development of a culture of Lean Thinking

Proven ability for forecasting and planning 

Proficiency in Excel, google sheets, power bi, power point, word, Sales force, Trek, etc.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; reach with hands and arms; walk. The employee must frequently sit; use hands to finger, handle, or feel objects, tools or controls; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is exposed to inside weather conditions, moderate noise, and vibrations.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodation as determined on a case by case basis.