HR Executive en Beghouconsulting

Purpose of JobYou’ll be part of a fast-growing, dynamic team that’s making an impact in an pharma & life sciences industry. You’ll have the opportunity to drive meaningful change in HR operations, contribute to process improvement, and work alongside passionate colleagues in an innovative environment.If you are detail-oriented, have a strong understanding of HR operations, and thrive in a fast-paced environment, this role is a perfect fit for you!

We'll trust you to:

Human Resources: Act as the primary point of contact for employees

Onboarding: Ensure new employees are onboarded smoothly with all necessary documentation and induction. Conduct background verification, reference check and facilitate induction sessions

Employee Records Management: Maintain accurate employee records, including personal details, job performance, and training records. Assist in preparing materials for HR audits and inspections

Compliance & Policies: Manage attendance, leave tracking, and time-off requests. Monitor adherence to company policies and statutory regulations.

Employee Relations: Assist in resolving employee queries, maintaining a positive work culture, and providing guidance on HR-related matters. Conduct team-building activities and employee engagement initiatives.

HR Operations:

Maintain and update employee records, ensuring data accuracy and compliance with company policies.

Assist in monthly payroll data collection, leave tracking, and benefits administration.

Query resolution for payroll for employees.

Administrative:

Assist in organising company-wide events, meetings, and conferences.

Manage incoming and outgoing communications effectively.

Meeting Coordination: Arrange and coordinate meetings, conference calls, and travel arrangements for senior management. Arrange logistics for meetings, conferences, and events, including booking venues, arranging travel, and managing virtual meeting platforms. Event Management for all offsite meetings and sending invites.

Document Management: Manage filing systems for HR and administrative documents, ensuring proper record-keeping and compliance with legal requirements. Coordinate with courier vendors. Maintain in-out register for all the couriers.

Exit: Support in exit formalities.

Event Planning: Coordinate company events, team-building activities, and employee welfare programs.

Guest Relation: Greet and assist visitors, clients, and vendors professionally. Handle incoming phone calls, emails, and correspondence.

Billing Support: Work with finance to ensure billing aligns with scope and timelines. Prevent discrepancies

Director Desk Support: Take up other duties as assigned. Handle ad-hoc tasks including scheduling, travel bookings, and timeline management. Calendar Management

You'll will need to have:

HR certifications (e.g., SHRM-CP, PHR) are a plus.

3-5 years of Experience in a similar role

Previous experience in a similar role in a fast-paced environment.

Bachelor's degree in human resources, Business Administration, or a related field.

Proven experience as an HR Executive or Administrative Assistant.

Familiarity with HR software and Microsoft Office Suite (Excel, Word, PowerPoint).

Strong organisational and multitasking skills.

Excellent written and verbal communication skills.

Attention to detail and confidentiality.

Ability to work well in a team and independently.

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