Human Resources Coordinator - Talent Acquisition en City of San Luis, AZ

About the Department

Under general supervision of the Human Resources Manager, performs a variety of professional, technical, and analytical duties in support of the City’s Human Resources Department’s Talent Acquisition program in a high-volume requisition load.

As the Talent Acquisition Coordinator, you will:

• Effectively coordinate a wide range of support activities for the Talent Acquisition program.
• Assist with development of recruitment goals and objectives.
• Develop a sustainable recruiting strategy based on goals and organizational need.
• Develop and update Job Descriptions, collaborating with Department Heads.
• Post job in various jobs search engines and specialized organizations.
• Carefully review and screen job applications to identify the most qualified applicants.
• Coordinate selection process including arranging interview panels, developing interview questions, scheduling applicant testing and preparing interview packets; and advise panel members on the selection process.
• Coordinate and facilitate pre-employment testing and evaluation and maintain records.
• Process new hires by collecting required information, creating initial files, and entering records in the Human Resources Information System (HRIS).
• Assist with coordination of New Employee Orientation and onboarding.
• Collaborate effectively as a team member within HR and agency wide.
• Maintain absolute confidentiality of work-related issues and City information.
• Ensure Applicant Tracking System is used to its full potential and maintained up to date with system updates.
• Cross-train in a variety of HR functions and assists in the training and cross-training of HR staff.
• Perform other related duties as assigned.

Position Duties

Will possess knowledge of:

• Federal/State/City regulations, guidelines, policies, and procedures.
• Understanding of Recruiting and HR Concepts, policies and procedures.
• Principles and practices of public sector personnel administration, confidential records management, and effective customer service practices.
• Legal, ethical, and professional rules of conduct for HR employees.
• Proper English, spelling and grammar.
• Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook, Teams & Visio)
• Human Resources Information Systems including Applicant Tracking Systems.

Will have the ability to:

• Organize, prioritize, and handle multiple tasks.
• Adhere to established deadlines and produce work that consistently meets or exceeds team benchmarks.
• Interpret information accurately and make decisions in compliance with applicable Federal/State/ City regulations, guidelines, policies, and procedures.
• Function independently in a fast-paced environment, as well as part of a team.
• Build rapport with team members and represent the Human Resources Department.
• Answer questions, advise staff, and assist with recruiting and selection issues. 
• Communicate effectively verbally and in writing. 
• Prepare and maintain the security and confidentiality of employee/financial records and reports.
• Use automated information systems to develop and maintain databases, spreadsheets, and documents.

Will be skilled in:

• Planning and organizing.
• Excellent communication both verbally and in writing.
• Excellent time management and detailed orientation
• Demonstrating strong work ethic, self-motivation, high professional standards, initiative, and resilience.

Minimum Qualifications

Education, Training and Experience:

• High school diploma or GED, and
• Minimum of three (3) years of progressively responsible administrative experience, preferably in a Human Resources environment; OR

Licenses and Certifications:

All required licenses and certifications must be maintained throughout employment.

Special Requirements:

Desired/Preferred:

• Associate degree in a related field.
• Human Resources Certification: SHRM-CP or PHR
• Bilingual in Spanish.
• San Luis residency.

Other Qualifications

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 10 pounds unaided. Employees must be physically capable of operating City vehicles, for job-related purposes, safely.  Specific vision abilities required for this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied/abusive individuals.

Work Environment

The employee primarily works in a typical office environment during standard business hours, although some overtime may be required.  Employees interact with a variety of internal staff, external vendors, and the public while handling sensitive information and supporting employee programs.  

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