Contract Administrator en Boulder Imaging Inc

Description

Boulder Imaging is seeking a Contract Administrator to support the sales team at Boulder Imaging as we look to expand the deployment of our high-performance machine vision systems and IdentiFlight technology. The ideal candidate will be detail-oriented, organized, and comfortable working in a fast-paced, international business environment with complex technical and commercial agreements. 

Key Responsibilities 

• Contract Drafting and Review  

         • Prepare, review, and edit standard sales, lease, supply, service, purchase, and non-disclosure agreements. 

         • Ensure contract language is clear, accurate, and aligned with company policies.  

         • Support negotiations by drafting redlines and consolidating comments from stakeholders. 

• Contract Administration and Tracking 

         • Maintain centralized contract records in the company’s contract management system. 

         • Track key dates (deliverables, renewals, milestones, payments) and notify stakeholders in advance. 

         • Ensure signed copies and supporting documentation are properly archived. 

• Compliance and Risk Support 

         • Verify that contracts comply with applicable laws, export controls, and company policies. 

         • Coordinate with Legal, Accounting, Sales, and Project Management to ensure obligations are met. 

         • Flag risks or inconsistencies for escalation to management. 

• Cross-Functional Coordination 

         • Work closely with Project Management, Accounting, and Professional Services teams to align contract terms 

            with operational capabilities. 

         • Support international business partners with documentation, contract templates, and compliance guidance. 

         • Assist Sales and Project Management with customer communication related to contractual obligations. 

• Continuous Improvement 

         • Maintain and update contract templates and checklists. 

         • Support implementation of process improvements in contract administration and recordkeeping. 

         • Contribute to training for staff on contract procedures and best practices. .

Requirements

Qualifications and Skills

•  Strong attention to detail. 
•  Excellent negotiation and communication skills. 
•  Excellent organizational skills. 
•  Ability to collaborate across departments (Sales, Legal, Project Management, Accounting). 
•  Expertise in legal contract terms, negotiation, and document management tools. 
•  Proficient with Microsoft Office products: Word, PowerPoint, Excel, SharePoint. 
•  Experience with Contract Management Systems. .

Key Attributes

• Self-motivated individual capable of learning the industry and our technology. 
• Able to communicate both written and verbally at the highest professional level. 
• Approachable, enthusiastic, and collaborative. 
• Sense of humor and self-awareness: introspective enough to recognize we are all human. 
• Confidence to work independently and experienced enough to ask for help for efficiency. 
• Highly motivated and willing to devote time and effort to accelerated learning. 
• Detail-oriented with strong problem-solving skills. 
• Ability to drive process improvement, standardization, and documentation. 
• Ability to thrive and succeed in a small office environment that is quickly growing as a global industry leader.

Education and Work Experience

• Bachelor’s degree in Business Administration, Legal Studies, International Relations, Supply Chain Management/Logistics, or related field. 
• 7+ years experience in contract administration, preferably in a manufacturing, engineering, or technology company.

Salary

$100,000 - $115,000/year

Benefits

• Medical Insurance plans through United Healthcare
• Supplemental GAP Insurance
• Vision and Dental plans through Humana
• 401(k) plus fully vested match
• Employer paid LTD, Life and AD&D insurance
• Voluntary STD insurance with no EOI
• Voluntary Accident and additional Life/AD&D insurance
• Several Employee Assistance Plans to help with a variety of personal needs
• Paid holidays, sick leave, and additional time off

Job Type

Full-time, Exempt

About Boulder Imaging

Boulder Imaging offers a growing suite of integrated systems and software that "Inspect the Unexpected™" by leveraging machine vision technologies perfected for the aerospace and industrial products industries. Our inspection technology provides revealing visual data for our clients, from the manufacturing lines of flooring and ceiling tile producers to the precision printing of banknotes or rugged wind farm environment. Visit www.boulderimaging.com and www.identiflight.com to learn more.

Boulder Imaging is also proud to be an equal opportunity employer. All hires are based on qualifications, merit and business needs. We recruit, employ, train and promote regardless of race, color, religion, disability, sex, sexual orientation, gender identity, national origin, age, veteran status, genetic characteristic or any other protected status. Due to the nature of our business and per customers’ request, Boulder Imaging performs background checks in accordance with local law/regulations as well as a drug screen.