Bulletin 1702 Long Term Substitute Administrative Assistant at Braintree High School en Braintree Public Schools

The Braintree Public School District seeks a Long Term Substitute Administrative Assistant for House 2 at Braintree High School for immediate hire through approximately December 1, 2025.  Daily hours of 7:00-2:30.

Job Responsibilities:

• House receptionist; greeting all visitors/parents, and assisting and aiding faculty. Types all correspondance, memos, letters, and reports requested by the Assistant Principal.
• Receives all telephone calls pertaining to Assistant Principal, faculty and students and addresses those that are appropriate.
• Responsible for all house office student records, keeping them updated, including transfers, new students, withdrawals, and transfers to other programs.
• Uses Aspen Student Information Management System to accurately track and maintain student contact information, discipline, attendance and academic records.
• Distributes all mail in the house office.
• Assists with conduct referrals/filing/communication with families.
• Maintains student files related to attendance, academics, and discipline information.
• Prepares the daily telephone list of attendance calls and tardies/dismissals.
• Distributes daily attendance report to staff after recording attendance and updates on data processing.
• Maintains accurate attendance records for detention and Saturday School
• Prepares documents for parent conferences held by the Assistant Principal.
• Maintains student registration cards relative to address, telephone numbers, emerency and parent contact numbers.
• Assists with morning coverage for teachers who are absent, making certain that if a teacher is absent, the substitute teacher is given a folder with plans, teacher schedule, and all pertinent information.
• Distributes student schedules and teacher schedules, keeping office copies for office use.
• Makes appointments and maintains calendar for Assistant Principal.
• Maintains a supply of forms used by teachers.
• Keeps record of locker number assignments, padlock numbers and combinations.
• Monitors student attendance through daily reports and collaborates with the Assistant Principal regarding tardiness, absences, excused absences, medical conditions and home instruction.
• Keeps a medical file every term to assure correct procedure regarding NC status.
• Distributes and maintains lists and payment records for student ID cards and bus passes.
• Performs other related administrative assistant duties as assigned by the Assistant Principal.

Qualifications:

• High school diploma
• Proficiency in typing and the ability to use current technology (MS Office and Google Office products)
• Working knowledge of basic office procedures and operation of common office equipment and machines.
• Ability to meet frequent deadlines promptly and smoothly.
• Ability to work harmoniously with faculty, staff, parents and students in a fastpaced setting.
• Such alternatives to the above qualifications as the School Committee may find appropriate and acceptable.