Administrative Assistant en InterMed

ESSENTIAL FUNCTIONS

• The primary focus of this position will be to perform administrative duties for the Senior Executive Assistant and Executive Committee, including preparation of documents, spreadsheets, presentations and reports, and daily calendar management
• Performs scheduling function for various meetings, including maintaining calendars, inviting/confirming attendees for meetings, booking conference rooms, and ordering food when necessary
• Maintains electronic filing system to allow for organized retention of and reference to important corporate records, documents and information
• Maintains exceptional record keeping and tracking system of Shareholder Progressions and Officer Terms
• Drafts and maintains record of Unlocked Encounter and Chart Completion notices for physicians in violation of policy
• Oversees and maintains inventory of office supplies and associated administrative suite/kitchen supplies
• Initiates IT and Facilities help desk tickets and tracks progress until resolved
• Collects and codes receipts and invoices for the Executive Suite
• Collaborates effectively with other Administrative and Executive Assistants
• Performs various other duties and projects assigned

JOB REQUIREMENTS

• 2+ years of previous administrative experience required; Associates Degree preferred
• Previous administrative experience in a medical setting preferred
• Problem solve to find solutions to barriers that may impede progress
• Excellent communication skills: listening, oral and written
• Demonstrated ability to communicate and work effectively with all levels of employees
• Able to handle sensitive information and maintain confidentiality
• Ability to prioritize, organize, and plan work independently
• Ability to make decisions using sound judgment
• Strong computer skills; Microsoft Word, Excel, Access and PowerPoint