Materials Project Manager en National Air Cargo Group Inc

Description

National Airlines, based in Orlando, FL, operates passenger charter service as well as customized military and commercial air cargo carriages worldwide. National Airlines specializes in over-sized, time sensitive, and special handling requirements, utilizing 747-400 and A-330 aircraft to accomplish its missions.

Job Title: Materials Project Manager

Location: Orlando, FL

Department: Materials

Reports To: Senior Manager AOG & Line Materials

FLSA Status: Exempt

Summary: The Materials Project Manager is responsible for managing and coordinating projects within the Materials Department, serving as the primary liaison between Materials and Finance & Accounting to ensure timely resolution of invoice discrepancies and proper vendor payment processing. This role requires strong project management skills to lead cross-functional initiatives, support Aircraft Maintenance Operating System (AMOS) transactions to meet maintenance material requirements, and oversee special projects as assigned by leadership. The Project Manager will also drive process improvements, enhance collaboration across departments, and ensure alignment with organizational objectives.

Essential Functions:

• Materials & Finance Support:
• Act as the liaison between the Materials and Finance & Accounting departments to resolve outstanding invoice discrepancies.
• Ensure vendor invoices are properly submitted, tracked, and paid in a timely manner.
• Monitor accounts payable activities related to materials and escalate issues to leadership as needed.
• Maintain strong relationships with vendors to support operational and financial accountability.

• AMOS Transactions & Materials Support
• Perform various AMOS system transactions to meet maintenance material requirements.
• Track and document material requests, usage, and related system activities.
• Partner with Maintenance, Procurement, and Supply Chain teams to ensure system accuracy and material availability.

• Project Management & Leadership
• Lead and manage special projects assigned by department leadership, including cross-functional initiatives.
• Develop and maintain project plans, timelines, budgets, and resource allocations.
• Track project progress, manage risks, and ensure deliverables are met on time and within scope.
• Prepare and deliver progress reports, proposals, and project documentation to stakeholders.
• Identify and implement process improvements to increase efficiency and accuracy within Materials operations.

• General Project Management Duties
• Define project scope, goals, and deliverables that align with company objectives.
• Coordinate with stakeholders, including internal teams and external vendors, to ensure project success.
• Facilitate meetings, manage project communications, and provide regular updates to leadership.
• Analyze project outcomes and develop lessons-learned reports to support continuous improvement.
• Performs other duties as assigned.

Qualifications & Experience:

• Bachelor’s degree in business administration, Supply Chain Management, Finance, or a related field preferred.
• 3+ years of experience in project management, supply chain, procurement, or materials management (aviation industry experience strongly preferred).
• Proficiency in project management tools and methodologies (PMP certification a plus).
• Experience with AMOS or similar Aircraft Maintenance Operating Systems highly desirable.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills with the ability to liaise across departments.
• Ability to manage multiple priorities and deliver results under tight deadlines.

Core Competencies:

• Collaboration & Communication: Builds strong relationships across departments and with vendors to drive effective solutions.
• Project Leadership: Takes ownership of projects from initiation to completion, ensuring accountability and transparency.
• Analytical Thinking: Identifies issues, evaluates options, and implements practical solutions.
• Attention to Detail: Ensures accuracy in system transactions, invoices, and project deliverables.
• Adaptability: Excels in a fast-paced environment with shifting priorities.

Supervisory Responsibilities: No

Travel Requirements:

• Valid passport for travel in/out of the United States
• May travel up to 10%

Physical Demands:

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, telephone, copy machine/printer. 
• Ability to sit at a computer terminal for an extended period. 
• Specific vision abilities required by this job include close vision requirements due to computer work 
• Light to moderate lifting up to 10 pounds. 

Work Environment:

• Moderate noise (i.e., business offices with computers, phones, printers, and overhead lights). 
• Ability to work in a confined office or open cubicle environment 

The work physical demands and environmental characteristics described here are representative of those a teammate encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

The duties listed above are intended only as illustrations of various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 

National Air Cargo is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, Protected Veteran status, genetic information, pregnancy, or any other legally protected status. We prohibit discrimination in all aspects of employment, including recruitment, hiring, compensation, benefits, training, termination, promotions or other conditions of employment or career development. We take affirmative steps to hire and advance females, racial minorities, Protected Veterans, and Individuals with Disabilities. We offer Reasonable Accommodations where necessary to candidates for employment and to our qualified employees with disabilities.

National Airlines also expects all our employees to support and promote our Safety Management System (SMS) Safety Policy and Safety Objectives. Employees at all levels of the organization are encouraged to report safety concerns or hazards without fear of reprisal.