Coordinator I/II - City Manager's Office en City of Palmdale, CA

About the Department

The full salary range for this position is as follows: Coordinator I - $35.82 to $45.72 / Coordinator II - $39.49-50.40 Expected hiring range is as follows: Coordinator I - $35.82 to $39.49 Coordinator II - $39.49 to $43.53.

The Coordinator performs responsible professional analytical, administrative, and technical assistance in the development, administration, and implementation of department or division programs; provides highly responsible administrative staff assistance including conducting research and analyses of a wide scope of items, procedures, and budgeting as it relates to the department and or division.

DISTINGUISHING CHARACTERISTICS:

This is a full journey-level classification. Positions at this level perform the full range of duties, tasks and responsibilities assigned with only minimal instruction or assistance.  Assignments may vary from general support of the supervisor, or manager, to specialized support in a technical area.  Incumbents are expected to perform independently and under general supervision and are reviewed for the result of product. They are thoroughly familiar with the operating procedures of the section assigned, and possess technical expertise related to the assigned programmatic responsibilities.

Coordinator I

This entry level class of the series is distinguished from level II by routine and repetitive duties performed according to established procedures. Incumbents are closely supervised in their initial assignments. As they gain experience, incumbents will work more independently in routine work.

Coordinator II

Working under general supervision, the position is the journey level in the series. Employees at this level require specific experience and less supervision and review to complete assignments. Positions are flexibly staffed and are normally filled by advancement from the lower level, or if filled from the outside, require prior related experience.

Position Duties

City Manager Department - City Manager’s Office:

• Assume overall daily operations responsibilities for assigned activity areas.
• Develop, manage, and oversee public engagement strategies for City initiatives, projects, programs, and services; research and review public engagement best practices; review, measure, and analyze engagement activity, effectiveness, and outcomes.
• Develop and establish collaborative partnerships with a diverse group of people and organizations, including community groups, non-profits, non-governmental agencies, faith communities, businesses, schools, and service providers, to identify and address issues; maintain and improve a database of community contacts; and develop and maintain contact tracking systems and mailing lists.
• Facilitate cultural awareness activities within the community and build intercultural capacity for the City, community partners, and the community.
• Work with City staff across multiple departments to identify engagement needs and develop project-level strategies for public involvement.
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for materials and supplies; monitor and control expenditures.
• Develop and implement marketing, fundraising, and special event strategies and activities.
• Represent programs to community groups, schools, businesses, churches, and potential funders; and plan and conduct fundraising campaigns.
• Market programs to participants and coordinate multiple program activities effectively.

Minimum Qualifications

EDUCATION AND EXPERIENCE: 

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: 

Experience:

Two to four years of increasingly responsible administrative, accounting or business experience that involves extensive public contact, preferably related to department or division.

Training:

Equivalent to a Bachelor's degree from an accredited college or university with major course work in a related field. 

Licenses/Certifications/Other Requirements:

Possession of, or ability to obtain, an appropriate, valid California driver's license by the time of appointment. 

Other Qualifications

Knowledge of:

• Business correspondence and report writing.
• Modern practices, procedures, methods, and equipment.
• Computer systems and applications.
• Basic accounting principles and practices, with principles and practices of budget monitoring, report preparation, grant administration and program administration.
• Municipal, state, and county codes 
• Principles and practices of public speaking.
• Principles and practices of supervision and training. 

Ability to:

• Work on several assignments at one time, prioritize tasks and meet deadlines.
• Perform complex research and prepare staff reports.
• Maintain accurate financial records; prepare and administer a program budget and write a grant proposal.
• Perform job tasks with minimal supervision.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Interpret, explain, and apply applicable federal, state, and local laws, codes, and regulations.

WORKING CONDITIONS:

Physical Demands:

Mobility: frequent use of keyboard; frequent walking (potentially on uneven terrain), standing and sitting for long periods of time; occasional climbing, reaching, stooping, kneeling, bending, and squatting.   

Lifting:  frequently up to 10 - 25 pounds; occasionally up to 40 - 50 pounds.

Vision:  constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.

Dexterity:  frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.

Hearing/Talking:  frequent hearing and talking, in person and on the phone.

Emotional/Psychological:  frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.

Environmental:  frequent exposure to noise. Potential for frequent exposure to chemicals, biohazards, fumes, and other environmental substances. If work performed outside, may work with machinery, in water, and on slippery and uneven surfaces.

WORKING CONDITIONS:

Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment.