Receivables Examiner en City of Flint, MI

About the Department

Creates and maintains a large, computerized receivables master file and complex automated tax master ownership files. Analyzes master files to determine integrity of receivable and distribution of payments. Supervises employees in the maintenance of automated master files and reconciliation procedures. Maintains control of City and County ad valorem taxes and special assessment records; performs related work as required.

Position Duties

1. Analyzes master files to determine integrity of the receivable creation and distribution of payments.

2. Assigns and supervises clerical employees in the maintenance of the computerized master files and other reconciliation procedures.

3. Responsible for maintaining controls for all City receivables.

4. Maintains delinquent receivables and distributes for annual return to County Treasurer's Office.  

5. Creates various receivables based on requests by other City Departments.

6. Solves the more complex reconciliation problems and answers the more complex or non-routine taxpayer inquiries. Assists in the formulation of new procedures and recommends policy changes.

7. Reviews accounts to determine those to be turned over to a collection agency. Audits requests from other departments for receivable adjustments. Audits payment postings, results and requests any overpayment checks.

8. Trains, instructs, and assists new Receivables Examiners, Clerk Tellers and Customer Service Clerks in departmental policies and procedures.

9. Initiates requests for inquiries based on detection of automated program errors; assists in automated system development; suggests changes and enhancements to the automated system; assists in the creation and verification of the tax rolls.

10. Maintains billing files for all lending and financial institutions with appropriate follow-up correspondence to ensure accuracy.  

11. Maintains documentation to ensure timely reinstatement of checks not honored by financial institutions. Prepares the Treasury Division's daily deposit.

Minimum Qualifications

Bachelor's degree from an accredited college in Accounting or related field 

OR

Associate degree in accounting, Economics, Business Administration, or a related field AND at least one (1) year of full-time paid work experience performing entry-level accounting.  

OR

Associate degree in accounting, Economics, Business Administration, or a related field AND one (1) year of experience as a Sr. Customer Service Clerk, Senior Account Clerk or Clerk Teller in the Finance Department. Experience may be substituted for the required college on a year-for-year basis.  

OR

One (1) year of experience as a Sr. Customer Service Clerk AND one (1) year of experience as a Clerk Teller.

• Knowledge of bookkeeping, accounting, and auditing principles, methods and practices.

• Knowledge of data processing procedures as it relates to accounting principles.

• Knowledge of office practices and procedures.

• Ability to prepare complex financial reports and statements.

• Ability to understand and execute general oral and written instructions and to independently

• Ability to make complex arithmetical computations quickly and accurately.

• Ability to analyze administrative problems and procedures and to make effectual recommendations for solutions.

• Ability to communicate effectively both orally and written.

• Ability to establish and maintain effective working relationships with other employees and the public.

Other Qualifications

Physical Demands

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

You must meet the minimum entrance requirements and attach supporting documentation to be considered for employment. Failure to supply required documentation (i.e. Transcripts, Driver’s License, incomplete application) will result in disqualification for consideration. Employees hired by the City must maintain residency as follows: Local 1600 - within 20 miles of the nearest boundary of the City of Flint. 

Please be sure to complete the application in full. Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit.  "See Resume" or "See Attachment" will NOT be accepted.

The job description does not constitute an exhaustive list of all responsibilities, duties, and skills. It is also not an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.