Office / Operations Coordinator en The Squires Group

We are seeking a highly organized and detail-oriented professional to provide operational and administrative support to our clients executive leadership team. This role is primarily remote, with occasional in-person visits to client sites within the DC metropolitan area.

• Serve as a trusted partner to the executive leadership team by handling scheduling, meeting coordination, and follow-up tasks.
• Oversee complex calendars, balancing competing priorities while maintaining professionalism and confidentiality.
• Handle financial tasks such as invoice processing, reconciliation, and general bookkeeping support.
• Provide administrative support for vendor relationships, resource allocation, and budget monitoring.
• Assist with the preparation of reports and data analysis to guide decision-making at the leadership level.
• Coordinate internal initiatives, leadership meetings, and cross-functional projects to ensure timely execution and delivery of critical milestones.
• Manage documentation of standard procedures and maintain records of essential business processes.
• On rare occasions, act as a company representative for client site equipment drop-offs or pick-ups (all within the greater DC area).

• Associate’s or Bachelor’s degree in Business Administration, Operations Management, or a related discipline.
• Experience with accounts payable, invoicing, and general accounting/bookeeping functions.
• Minimum of 2 years’ experience in operations, executive assistance, or project coordination.
• Strong communication skills, both verbal and written.
• Excellent organizational skills, with the ability to manage multiple tasks and deadlines simultaneously.
• Must be based in the DC area with reliable transportation for occasional client site visits.

Check out our Referral Program!
The Squires Group will pay you for every qualified professional that you refer and we place. If you see a position posted by The Squires Group and know the perfect person for the job, please send us your referral. For more information, go to https://bit.ly/squiresreferral.

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