Executive Assistant - Student Services en Newton Public Schools

Reports to: Assistant Superintendent for Student Services

In compliance with state and federal laws, newton public schools is committed to equity, anti-racism and a nondiscrimination policy for students, employees and prospective applicants. All educational and employment determinations are based on an individual’s qualifications and achievements without regard to race, color, religion, sex, sexual orientation, age, pregnancy, gender identity, genetic information, national origin, ancestry, homelessness, physical or mental disability, veteran status, or any other basis prohibited by state and/or federal statute.

SUMMARY:  The purpose of this position is to perform a wide variety of complex secretarial and administrative duties under broad supervision of the Assistant Superintendent for Student Services.  Work requires initiative and independent judgment in the application of prescribed policies, procedures, and methods. 

Qualifications:

Education, Training and Experience:

High school education plus two years of college education and three to five years of administrative office experience preferably in a public school system or any equivalent combination of education, training, and experience.

Knowledge, Ability and Skill:

Knowledge:  Thorough knowledge of office procedures, practices and terminology. Knowledge of policies and procedures of the school department and the city departments. Thorough understanding of educational systems. Knowledge of the operation of computer software applications. Willingness to ask appropriate questions.

Ability: Ability to deal effectively and tactfully with staff.   Ability to compose correspondence. Ability to recognize and resolve problems with minimal administrative intervention. Ability to interpret and implement instructions provided in oral and written form. Ability to prioritize and complete multiple tasks at one time with frequent interruptions. Analytical ability. Accuracy and attention to detail. Must be able to operate a personal computer and display intermediate to advanced skill when using software programs for word processing, database, spreadsheet and other software as required by the position. Ability to work collaboratively in a team environment.

Skill: Expertise and skill in utilizing personal computers, popular word processing, database, and spreadsheet applications.  Excellent customer service and interpersonal skills. Excellent written and oral communication skills. Strong organizational skills. Skill in all of the above listed tools and equipment.

Work Environment & Physical Requirements:

Work Environment:

• Work is performed in an office environment. Majority of work is performed in a moderately noisy work environment, with frequent interruptions.
• Operates computer, printer, telephone, copier, facsimile machine, and all other standard office equipment.
• Employee has access to departmental confidential information.

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, communicate, or hear; occasionally required to walk, must be able to handle, or feel objects, tools, or controls; and reach with hands and arms.  The employee must occasionally lift and/or move objects weighing up to 15 pounds.  Vision and hearing at or correctable to normal ranges.  This position requires the ability to operate a keyboard and calculator at efficient speed. 

(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)

Date Updated: