Marketing Office Coordinator [Full-Time] en San Antonio Zoo

Marketing Office Coordinator

Collaborate with a passionate Zoo Crew in San Antonio
Choosing where to grow your career has a major impact on your professional and personal life, so it’s equally important you know that the place you choose to work at will support and guide you. With a diversity of passionate people, San Antonio Zoo is a place where you can collaborate with others securing a future for wildlife.

The Impact You’ll Make in this Role
We are seeking a highly organized and resourceful Marketing Office Coordinator to join our team. This position plays a vital role in supporting the daily operations of the Marketing Department, including administrative tasks, project coordination, and communications support. The ideal candidate will be proactive, detail-oriented, and passionate about assisting with marketing, group sales, sponsorships, public relations, internal and external communications, and community affairs.

As a Marketing Office Coordinator, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people in San Antonio. Here, you will make an impact by:

Administrative Duties:

• Assist the Vice Presidents of Marketing with scheduling, calendar management, travel arrangements, meeting coordination, note-taking, and email communications.
• Coordinate and schedule internal marketing and sales meetings, maintain agendas, record minutes, and track follow-ups.
• Serve as the primary administrative point of contact for the Marketing Department.
• Order and manage office supplies for the team.

Marketing, Sales, and Communications Support:

• Assist with marketing and public relations efforts, including tracking campaign deliverables, compiling materials, and coordinating with other departments and vendors.
• Support internal and external communications initiatives by helping draft, edit, and proofread messaging for newsletters, press releases, social posts, and memos.
• Maintain and update department contact lists, media lists, and stakeholder databases.
• Support community affairs and outreach efforts by assisting with event logistics and coordination.

Group Sales & Sponsorship Support:

• Provide administrative support to the Group Sales & Sponsorship team by assisting with scheduling, lead tracking, document preparation, and coordination of group events or bookings.
• Assist with follow-up communication with internal departments.

Other Responsibilities:

• Perform other work-related duties as required and assigned.

Your Skills and Expertise 
To set you up for success in this role from day one, San Antonio Zoo recommends the following skills/qualifications:

• A bachelor's degree is preferred.
• Two years of professional experience is preferred.
• Effective written and verbal communication skills are preferred.
• Strong organizational skills and ability to coordinate multiple projects.
• Knowledge of Microsoft Office Suite.
• Willingness to learn new skills and master new techniques while developing current skills and abilities.
• Proven team player with strong leadership skills and a positive attitude.
• Knowledge of and ability to follow proper safety procedures, as well as the ability to work safely in various environments.
• Successful candidates must complete a pre-employment drug screening and background check.
• Responsible for completing all online training courses by assigned deadlines.
• Must be 18 years of age or older with a clean driving record for vehicle operation.
• This position requires a valid Class 'C' Texas Driver's License or a valid driver's license from another state with the ability to obtain a Class "C" Texas Driver's License within 45 days of becoming employed.
• We operate year-round, so all staff must be available during daytime hours and for occasional nighttime events, weekend activities, and special after-hours assignments.

San Antonio Zoo is an equal opportunity employer.  San Antonio Zoo will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.