Receptionist and Building Coordinator en Site Offline

The Davenport Community School District is an EEO/AA employer.

 Minimum Salary: $16.32 (Dependent on Education & Experience) 
 

All current district employees and external applicants may apply online by completing the external application.  
 

Duties & Responsibilities

• Greets and assists visitors and staff in a professional and courteous manner.

• Answers, screens and directs incoming calls promptly.

• Monitors and guides visitors following safety and security procedures.

• Answers questions and provides information in person, via phone or email.

• Manages incoming and outgoing mail, packages and deliveries.

• Manages districtwide online facilities scheduling requests utilizing the School Dude software platform.

• Obtains insurance certificates, setup billing, manage user accounts and train new users on the School Dude software.

• Provides administrative support to the Communications & Community Relations Department and other Departments as needed.

• Assists with office supply inventory and order management.

• Supports special projects and district initiatives as assigned.

• All other duties as assigned.
   

Physical Requirements

• Ability to sit for extended periods at a desk or reception area.

• Frequent use of hands, fingers, and wrists for typing, writing and operating office equipment.

• Clear speech and hearing for answering phones, greeting visitors, and communicating effectively in person or electronically.

• Lift, carry, or move items such as office supplies, packages or files (up to 20 pounds).  

• Walk or stand to greet visitors, escort them or access office equipment.

• Good attendance and punctuality are required.

Work Environment

• Works at the district’s central office reception area to serve as the first point of contact for visitors and callers.

• Frequent contact with employees, students, families and visitors; requires a friendly, professional demeanor at all times.

• Fast paced environment with multiple interruptions, phone calls, and walk-in inquiries occurring simultaneously.

• Must be self motivated and able to complete work without direct supervision.  
   

Minimum Requirements

• High school diploma or equivalent required.

• Prior experience in a receptionist, customer service, or administrative support role.

• Proficient with computers, office software (Microsoft Office, Google Workspace), and phone systems.

• Strong verbal and written communication skills.

Preferred Qualifications

• Additional coursework or certification in office administration, business, or related field.

• Associates degree or certificate in office administration.

• Previous experience in customer service.