Accounts Payable Coordinator en Tcbrands

Callaway Golf is a leader in total performance, premium golf equipment and active lifestyle products while also being a great place to work! We are passionate and push the limits of innovation. We dare to be great while acting with integrity and respect. We stay hungry, yet humble. All while having fun and making golf enjoyable for everyone!
Our company is a blend of experience and diverse backgrounds, and our leaders have a strong history of building and selling successful initiatives. We are working to build a truly groundbreaking company, and we want top-notch people to join us in that mission.

Accounts Payable Coordinator

Chessington | Hybrid Working

Competitive salary | £30,000.00 - £35,000.00 (depending on experience) + Benefits

Salary and Benefits

• Up to £30,000 - £35,000.00 per annum depending on experience
• Hybrid and flexible working arrangement (3 days per week in Chessington, Surrey HQ)
• Private health insurance
• Health care cash plan
• Life assurance
• Pension scheme match up to 6%
• Generous holiday entitlement plus bank holidays and a day off for your birthday
• Staff discounts
• Interest free leisure and season ticket loans
• Employee assistance programme

JOB OVERVIEW:

The Accounts Payable Coordinator serves as the primary point of contact for all matters related to Accounts Payable and Travel & Expenses (T&E). This role is responsible for the timely, accurate, and efficient processing and payment of supplier invoices and employee expense claims, in strict compliance with company policies, procedures, and accounting standards.

ROLES AND RESPONSIBILITIES:

Accounts Payable

• Manage the Accounts Payable email inbox, responding to and directing queries promptly and professionally.
• Create and maintain vendor master data in SAP and Concur, including contact details, payment terms, and banking information, in accordance with internal controls.
• Ensure timely and accurate processing of vendor invoices in SAP, adhering to established service level agreements (SLAs).
• Monitor and reconcile the Accounts Payable ledger, including regular review and resolution of outstanding items in key clearing accounts such as GR/IR.
• Prepare and maintain the Aged Payables report, ensuring suppliers are paid within agreed terms; escalate risks or delays to the Cash and AP Manager as appropriate.
• Support month-end close processes by reconciling AP and GRIR accounts, ensuring accurate and timely financial reporting.

Vendor Relationship Management:

• Serve as the primary point of contact for vendor inquiries and stakeholder escalations.
• Build and maintain effective working relationships with vendors and internal departments.
• Investigate, resolve, and escalate disputes in a timely and efficient manner.
• Attend vendor meetings as required to support relationship management and resolution

Travel and Expenses (T&E) Management:

• Review and process employee expense reports, ensuring compliance with company T&E policies and procedures.
• Maintain and update user profiles and T&E master data within the Concur system.
• Escalate policy violations to line managers and/or finance leadership.
• Act as T&E system administrator in collaboration with global partners (e.g., Carlsbad team).
• Deliver training and support to end users, ensuring understanding of system functionality and compliance requirements.
• Generate and distribute regular T&E reports and analytics as required.

Payment Processing:

• Prepare and execute weekly and ad hoc payments, ensuring accuracy and timeliness.
• Oversee weekly payment runs, including verification and approval processes.
• Allocate outgoing and incoming payments to the appropriate accounts, maintaining accuracy in the general ledger.

Continuous Improvement:

• Identify opportunities for process improvement to drive automation and efficiency.
• Support implementation of best practice, ensuring consistent communication and training.
• Maintain documentation of AP processes, controls, and procedures to support internal audits and compliance requirements.
• Act as first-line support for inquiries and issues related to AP and T&E processes.

Other:

• Support with the preparation of AP and T&E KPI dashboards and reports as required.
• Support internal and external audit requests, providing timely and accurate documentation.
• Collaborate with the broader Finance team on projects and improvement initiatives.

COMPETENCIES:

• Teamwork - Ensure you perform your role to the best of your ability and integrate within the operation to achieve mutual goals.
• Communication - Strong verbal skills to ensure information, however complex, can be understood by your audience. 
• Work Ethic - Work with a consistently professional and enthusiastic approach to all work-related tasks, despite demanding, repetitive and time pressured targets. 
• Time Management - Manage working hours effectively, prioritising workload to ensure performance is always to a high standard.
• Attention to Detail - Remain focused and avoid distraction to ensure the working environment remains safe, including seeing the "bigger picture".
• Critical Thinking - Know when to escalate concerns to assist with avoiding major problems.
• Accountability - Understanding and accepting responsibility for the tasks undertaken by yourself.  Appreciate the effect of your own actions on others and strive to meet all obligations.  Fulfil responsibilities independently and with minimal supervision.
• Flexibility - Have a willingness to adapt to changing circumstances, especially at short notice, with the ability to continue to work with professionalism and focus on the short-, medium- and long-term goals.  Strive for continuous improvement and have a willingness to learn.

EDUCATION AND EXPERIENCE

• Proven experience in Accounts Payable or a similar finance role, preferably in a corporate environment.
• Strong working knowledge of ERP, T&E systems and online banking platforms (e.g., SAP, Concur desirable).
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent communication, organizational, and time-management skills.
• High attention to detail, with a proactive and solution-focused mindset.
• Ability to work independently and collaboratively in a fast-paced environment.
• Familiarity with audit requirements, financial controls, and compliance standards is an asset.

Topgolf Callaway Brands is committed to monitoring and maintaining equal opportunities and welcomes applications from all sections of the community.

AGENCY ASSISTANCE IS NOT REQUIRED AT THIS TIME.

About us:

Callaway Golf is the leading manufacturer of premium golf clubs, balls, performance gear and accessories worldwide. Through an unwavering commitment to innovation, we push the limits of performance and create demonstrably superior products designed to make every golfer a better golfer.

Our company is a blend of experience and diverse backgrounds, and together we look to move the game forward, and we want top-notch people to join us in that mission!

By joining Callaway Golf, you also join part of the portfolio of brands within Topgolf Callaway Brands, an unrivalled tech-enabled Modern Golf and active lifestyle company delivering leading golf equipment, apparel, and entertainment, with a portfolio of global brands including Topgolf, Callaway Golf, TravisMathew, Toptracer, Odyssey, OGIO, and World Golf Tour (“WGT”).

If your experience is close to what we're looking for, please consider applying! Experience comes in many forms – skills are transferable, and passion goes a long way. We know that diversity makes for the best problem-solving and creative thinking, which is why we're dedicated to adding new perspectives to the team and encourage everyone to apply.

Callaway Golf is an Equal Employment Opportunity Company