Workplace Experience Coordinator en Distyl AI

About Distyl AI:

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value – within a quarter.

Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer’s problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users.

Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies.

What We Are Looking For:

Distyl is looking for a highly organized and detail-oriented Workplace Experience Coordinator to optimize operations for our New York office. In this role, you will play a key part in creating a productive and welcoming environment for our team and our guests while ensuring smooth day-to-day operations.

The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and has a strong passion for enabling team success through operational excellence. You will support office logistics, operations, and culture initiatives, ensuring that Distyl continues to attract top talent and operate efficiently.

Key Responsibilities:

NY Office Management

• Keep the NY office clean, well-stocked, and running smoothly

• Oversee logistics, supplies, visitor experience, and coordinate an upcoming office relocation

• Oversee office facilities and vendor relationships, including cleaning, security, IT equipment, and building management

• Track and manage office budgets (supplies, food, events, and space-related expenses)

• Be on-site five days a week

IT & Equipment Logistics

• Maintain inventory of office equipment and supplies, ensuring timely procurement

• Support basic IT onboarding tasks, such as laptop setup or coordinating with IT

Employee Experience & Operations Support

• Plan team events, celebrations, swag, and engagement programs that build connection

• Serve as a go-to resource for day-to-day employee questions (HR, facilities, travel, etc.)

• Drive internal communications and gather feedback to improve the employee experience

• Coordinate logistics for offsites, colocations, and cross-functional projects

Onboarding Support

• Deliver a smooth onboarding experience for new hires in NY and SF, including Day 1 support

• Manage communications, account setup, and organize monthly onboarding cohorts

Administrative and Executive Support

• Manage executive calendar, scheduling, and travel

• Oversee recurring workflows: form submissions, vendor management, and tracking sheets

Qualifications:

• Minimum 2 years of experience in office management or administrative support (startup or fast-paced environment preferred)

• Strong organizational and time-management skills with the ability to juggle priorities and maintain confidentiality

• Excellent communication skills (verbal and written) and ability to collaborate across teams

• High attention to detail and a proactive, resourceful mindset
  

What We Offer:

• Competitive salary and benefits package, including equity options and healthcare.

• The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate.

• A fast-paced, dynamic work environment where your contributions will directly impact the company’s success.

• A collaborative culture that values professional growth and encourages taking on new responsibilities.

• Exposure to cutting-edge AI technologies and the opportunity to support a world-class team.

If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises.

Note: This role will be based in our New York office. You will be required to be in office 5 days per week.