School Board Staff Assistant (subject to annual renewal) Melanie Meren en Fairfax County Public Schools

Required

• Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate.
• Three (3) years of experience in high-level office administration, some of which must have been in preparing documents, notices, and operational guidelines.
  • Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
• Knowledge of the functions of the school division, its operating procedures, and regulations.
• Knowledge of social media tools and platforms, with the ability to perform routine updates and share content effectively.
• Familiarity with the functions and activities of county, state, and federal agencies.
• Proficiency in the use of office technology for routine tasks, including spreadsheets, presentations, and document preparation.
• Strong analytical and organizational skills.
• Ability to handle sensitive information and maintain a high level of confidentiality.
• Ability to deal tactfully and respectfully at all levels.
• Ability to work under pressure to meet time constraints and deadlines.
• Ability to communicate effectively, both orally and in writing.

Preferred

• Bachelor's degree.
• Some experience in public education or government relations environment.
• Knowledge of public education mission, organization, instructional goals, and curriculum practices.
• Skill in working with BoardDocs.

1. Provides confidential, technical, and administrative support for the Board member.
2. Performs administrative functions including, but not limited to, screening and reviewing needs of all incoming correspondence/calls/visitors and issues referred to the School Board member; drafting and proofreading responsive documents and correspondence, ensuring factual correctness and completeness of replies; routing matters requiring action; maintaining control records and following up to ensure timely response or action; maintaining Board member's calendar; making travel arrangements; and facilitating reimbursement.
3. Gathers data and conducts research on Board-related issues and projects.
4. Prepares, formats, and organizes reports, presentations, and materials for meetings, ensuring everything is ready in advance.
5. Manages and tracks special projects, compiling necessary data and reports.
6. Reviews regulations and procedures to support the Board's activities and ensure compliance.
7. Schedules and coordinates community meetings and focus groups, gathering constituent feedback.
8. Prepares written summaries or reports based on research and gathered data.
9. Monitors and tracks updates on public education news, legislative agendas, and relevant laws/regulations.
10. Provides technical assistance to Board member as needed.
11. Coordinates communication with community groups, government officials, and other stakeholders.
12. Collaborates and promotes engagement to progress the School Board's work including, but not limited to, outreach; scheduling of community and constituent meetings; and assisting in preparing for and attending community, School Board, and FCPS events/meetings, as required by the School Board member.
13. Maintains and updates the Board member's social media, newsletters, and website, ensuring content is current and accurate.
14. Works a schedule that may vary weekly depending on needs of the Board member.
15. Performs related duties as required or assigned.

This job generally operates in a professional or home office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.