Paralegal in Madrid, -, Spain en Arup

Shape a future with purpose at Arup in Spain

Be part of the Bidding team at Arup in Madrid

Arup’s purpose, shared values, and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.

We have been present in Spain since 1993 and we have a team of more than 300 engineers, consultants, and qualified technical personnel. We work for clients from the public and private sectors, providing creative and sustainable solutions based on the efficient use of resources.

In an increasingly competitive marketplace, our Marketing, Communications, and Business Development (MCBD) team enables Arup to build and protect our reputation, deepen client relationships, win quality work, and attract top talent. This role will be key in achieving our strategic market and client ambitions. We are seeking to appoint a Pursuits and Bids manager (Spain) to join our MCBD function.

The Opportunity

This is your chance to join our Bids & Contracts Team in our Madrid office. This role will provide essential legal and administrative support in public procurement procedures and the formalisation of public contracts. The successful candidate will also support the legal and administrative processes involved in forming and managing temporary joint ventures (UTEs) for public projects.

You will work in a dynamic, cross-disciplinary environment, collaborating closely with legal, finance, HR, and commercial teams, as well as with external legal and insurance providers in Spain and the UK.

As a Paralegal at Arup, you will:

Public Tender Procedures (Bidding Stage):

• Coordinate the collection of required documentation:

  • Social Security certificates (with HR)

  • AEAT (Tax Agency) certificates (with Finance team)

  • Civil or professional liability insurance certificates (with Ferrer y Ojeda or Lockton UK)

• Support the issuance of provisional guarantees (with Ferrer y Ojeda)

• Support the preparation of joint venture commitments when bidding as a UTE

• Review signing authorities and powers of attorney to ensure compliance with bid requirements

• Request special powers of attorney if needed (with Company Secretary)

Contract Award and Formalisation Procedures:

• Collect and submit documentation required in award letters (similar to above)

• Coordinate with internal teams and external stakeholders to ensure timely submission and compliance

UTE Formation and Launch:

• Support the full setup of UTEs, including:

  • Notarial deed of incorporation

  • NIF application with AEAT

  • Digital signature (FNMT) for UTE manager

  • Tax registrations (IAE, VAT, ITP/AJD, Special Register of UTEs)

  • Bank account setup and fund contributions

• Coordinate documentation such as:

  • Drafting and review of UTE statutes (with the Commercial Leader)

  • Project memorandum, NIFs, and powers of attorney

  • Collaboration with notaries and public authorities

• Ensure smooth onboarding and compliance with all local requirements

UTE Ongoing Support:

• Monitor project-related transactions and UTE account activity

• Register monthly accounting entries

• Manage invoices, payments to partners and subcontractors

• Support quarterly and annual tax returns

Does this role inspire you?

We are looking for someone proactive and dynamic that is willing to develop their career in this field. Ideally, you’ll bring:

·       Degree in Law or related field

·       2+ years of experience in legal or administrative roles related to public procurement, corporate law or contract management

·       Strong understanding of Spanish public procurement procedures and documentation

·       Excellent organisational and coordination skills

·       Ability to work across teams and manage multiple stakeholders (legal, finance, HR, external providers)

·       Good knowledge of Microsoft Office tools

·       Professional level of Spanish and English (spoken and written)

Conditions

·       Immediate incorporation

How to apply for this vacancy?

To apply for this vacancy, register your updated CV and a cover letter in English.

Why Arup?

At Arup, we offer a rewarding career with a global company committed to a better future.  Our unique trust ownership structure allows us to prioritize meaningful work and invest in our people.  We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits that work for you:

·       Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.

·       Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.

·       Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.

·       Work-Life Balance: We offer a hybrid working model and flexible working arrangements to support work-life balance.

·       Well-being and Culture: Access to a range of well-being programs, including sports subsidies, social activities, and initiatives promoting a healthy work-life balance.  We foster a diverse and inclusive culture where everyone feels welcome, respected, and valued.

Arup is recognized as one of the best companies to work for in Spain in 2024 by Actualidad Económica and Forbes magazine, thanks to our flexibility policies. We also adhere to the Code of Principles of Generational Diversity, committing to equal opportunities regardless of age.

At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You’ll have the opportunity to do socially useful work that has meaning—to Arup, to your career, and to the clients and communities we serve.

We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.

We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible. If you need any assistance or adjustments, please contact [email protected]. We’re here to support you.

Do you want to join us in shaping a better world?

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