Payroll & Finance Generalist en Town of Concord, MA
Town of Concord, MA · Concord, Estados Unidos De América · Onsite
- Professional
- Oficina en Concord
Payroll & Finance Generalist
The Town of Concord is seeking a skilled and detail-oriented Payroll & Finance Generalist to join our Finance Department. In this role, you will support payroll, treasury, and administrative operations while providing excellent service to employees, vendors, and community committees. This position offers variety and responsibility— ranging from assisting with payroll and maintaining financial records to assisting with departmental communications and special projects. If you’re ready to put your financial and administrative skills to work in a community-focused role, we invite you to apply.
Starting hourly range: $29.52 to $35.27 per hour, based on qualifications. This is a full-time* in office position, with a complete benefits package.
Applications will continue to be accepted until filled. All applications will be reviewed and the most highly qualified candidates will be invited to one or more interviews and/or other assessments. Applicants will be notified of their standing in the process as soon as a decision has been made regarding their individual application.
Appointment of the final candidate will be contingent upon the results of pre-placement conditions including criminal check, credit check and a drug screening. Costs for these pre-placement requirements will be borne by the Town.
The Town of Concord, MA is an EEO Employer. We value diversity and welcome candidates of all backgrounds to apply.
*Applicants must be authorized to work in the United States without the need for sponsorship now or in the future.
Department: Finance – Administration Salary Grade: 4 Reports To: Chief Financial Officer FLSA Status: Non-Exempt Appointed By: Town Manager Date: September 2025 Under the general supervision of the Chief Financial Officer, perform tasks related to payroll, office administration, and treasury. Responsible for maintaining and improving upon the efficiency and effectiveness of all areas under the direction and control of the position. Performs varied and responsible duties requiring a thorough knowledge of departmental operations and the exercise of judgment and initiative in completing tasks, particularly in situations not clearly defined by precedent or established procedures. Incumbent is called upon to handle a significant amount of detail, each varying from the other in substance and content, requiring incumbent to approach workload with flexibility. External and internal applicants, as well as position incumbents who are or become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis. ¨ Provides administrative and clerical support to the Finance Department and related boards and committees. Creates, edits, and distributes a variety of documents including reports, postings, notices, minutes, and correspondences. Maintains calendars for the Finance Department. Updates and maintains Finance Department webpages on the Town’s website. ¨ Assists in carrying out organizational and communication tasks on behalf of committees that work directly with the Chief Financial Officer, including the Finance Committee, Financial Audit Advisory Committee, and the Trustees of Town Donations. Prepares meeting packets and agendas and ensures proper posting in a timely fashion and prepares meeting minutes as assigned. ¨ Assists the public, employees, and vendors in person, on the phone, and via email; answers general questions, supplies information relating to the policies, rules and regulations of the Department, and directs more complicated questions to other professional staff or departments as appropriate to the circumstances. ¨ Receives, processes, reconciles and maintains files for all Town gift accounts, prepares necessary documents and correspondence for gift acceptance, approvals and acknowledgments. ¨ Maintains the Town's business accounts including setting up and removing users as needed. Maintains approval workflow within the Town's business accounts. ¨ Orders office supplies for all Finance staff. ¨ Prepares biweekly Finance Administration payroll, and inputs it into Munis and obtains all of the appropriate signatures for audit purposes. ¨ Serves as backup to the Payroll Manager and carries out the administrative steps required to prepare, verify and maintain all necessary recordkeeping for the biweekly payroll for all town departments, working closely with departmental administrative staff in the absence of the Payroll Manager to maintain accuracy. ¨ Serves as backup to the Payroll Manager and reconciles and prepares all voluntary payroll deductions for payment. ¨ Assists the Deputy Treasurer/Collector with various treasury and collection tasks as assigned. ¨ Assists Treasury in monthly reconciliation of Trustee of Town Donations accounts as requested. ¨ Performs special projects and related responsibilities as initiated and requested. ¨ Performs other related duties as required, directed or as the situation dictates. ¨ Regular attendance and punctuality at the workplace is required. None. ¨ Associate’s degree in an accounting or business-related field, plus four or more years of experience performing administrative duties in financial operations, including payroll and accounts receivable; or any equivalent combination of education and experience. Municipal government experience preferred. ¨ Excellent interpersonal skills; ability to communicate effectively both verbally and in writing; ability to effectively deal with all members of the public in a courteous and tactful manner; ability to establish and maintain good working relationships with coworkers. ¨ Ability to apply discretion to maintain confidential information. ¨ Proficiency using Microsoft Office Suite, Munis Enterprise Resource Planning (ERP) for payroll, financial management, accounts payable, and accounts receivables. Strong technical capabilities with ability to serve as system administrator for software applications. ¨ Thorough working knowledge of office procedures, practices and terminology. Knowledge of accounting and municipal finance techniques. Knowledge of wage and hour laws relative to processing payrolls and compensation. Knowledge of municipal government and its operations as well as state and local laws related to the position. ¨ Strong time management and organizational skills; ability to work accurately and efficiently with a high level of detail; ability to prioritize work, deal effectively with interruptions and effectively perform multiple tasks independently within deadlines; ability to interpret directions in a fast-paced work environment; ability to identify and analyze complex issues and to develop appropriate recommendations. External and internal applicants, as well as position incumbents who are or become disabled as defined under the Americans With Disabilities Act, must be able to perform the physical demands (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis. Normal office environment, not subject to extreme variations of temperature, noise, odors, etc. Majority of work is performed in a moderately noisy work environment, with constant interruptions. Frequently subjected to the demands of other individuals and the volume and /or rapidity with which tasks must be accomplished. Operates computer, printer, calculator, telephone, copier, postage machine and all other standard office equipment requiring eye-hand coordination and finger dexterity. Balancing, crouching, grasping, pulling, reaching and stooping may also be required. The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
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