Secretary en Child Development Centers Inc.

Summary:

The Secretary provides administrative and clerical support to the Center Director and acts as the first point of contact for parents, visitors, and guests coming into the facility.

Responsibilities and Duties:

• Demonstrate a positive and pleasant approach to employees, families, and visitors on the phone and in-person.
• Create and actively promote a comfortable and welcoming environment where individuals who enter the center are treated with dignity and respect in a friendly, personalized manner. 
• Promptly and professionally answer incoming calls and make appropriate connections. Take and relay messages as necessary.
• Maintain the center’s supply inventory and order equipment and supplies as needed. Submit orders to Administration in accordance with the organization’s purchasing schedule.
• Record daily student attendance and enter data into the ChildPlus system.
• Assist in classrooms supervising children when needed to satisfy ratio requirements and provide extended classroom and/or kitchen coverage in the event of call-offs or emergencies.
• Serve as primary restroom break person for staff in the absence of a float.
• Perform necessary record keeping tasks, including medical log.
• Process transportation requests and enter information into the ChildPlus system.
• Maintain communication with families regarding transportation requests, changes, or other transportation-related matters.
• Perform clerical tasks such as filing, office organization, and copying as needed.
• Distribute staff and parent communication
• Support the mission of Child Development Centers, Inc. through engaging in positive communication with parents, families, and community members.
• Take instruction from directors and mentors in a positive manner.
• Maintain student and family confidentiality, as per CDC Personnel Policies.
• Other duties as assigned
• Adhere to all CDC policies and procedures as set forth in the policy manual.

Qualifications/Requirements:

• Minimum of a High School Diploma or equivalent
• Minimum 2 years of experience working directly with children
• Must possess or obtain required state and federal background clearances
• Excellent verbal and written communication skills
• Strong interpersonal skills
• Ability to work both independently and collaboratively
• Must possess excellent organizational and time management skills
• Proper attendance is required. Employees are expected to arrive on time, every day, able and available to work.
• May require travel to other centers within the county.

Physical Requirements:

• Must be able to stand for long periods throughout the workday with intermittent periods of sitting, walking, and occasional bending, twisting, stooping, reaching and grasping as necessary to carry out essential job duties.
• Dexterity requirements range from coordinated movements of fingers and hands to simple movements of feet, legs, and torso as necessary to carry out essential job duties.
• Lifting and carrying of children and/or objects up to 50 pounds.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

At Child Development Centers Inc., we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Child Development Centers Inc., believes that diversity and inclusion among our employees is critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.