ThisGen Administrative Assistant en PANTANO CHRISTIAN CHURCH

Description

The ThisGen Administrative Assistant provides administrative and project support to the ThisGen ministry, to create opportunities for Kids and Students to experience spiritual transformation.

Primary Duties

Pastoral Support

• Calendar Management
  • Schedule appointments, meetings, and events for the pastors.
  • Remind the pastors of upcoming commitments and deadlines.
  • Assist the pastors in managing their daily schedule and prioritizing tasks.
• Communication Management
  • Handle phone calls, emails, and other forms of communication on behalf of the pastors.
  • Maintain an organized system for incoming and outgoing correspondence.
• Meeting Support
  • Coordinate and schedule meetings for the pastors.
  • Take minutes during meetings and distribute them as necessary.
• Research and Preparation
  • Conduct research and gather information as requested
  • Assist in the preparation of documents, communication, or other materials.
• Other Duties as assigned, including:
  • Planning and booking travel arrangements for the pastors, including flights, accommodations, and transportation.
  • Assist with memorials assigned to the pastors.
  • Manage office supplies and order new ones as needed.
  • Assist with basic troubleshooting of computer equipment and digital tools or coordinating with IT support when needed.

Team Administrative Support

• Assist with ThisGen Social Media accounts
• Perform consistent weekly check ins with all ThisGen office team members to coordinate specific administrative needs coverage
• Execute the First Time Guest follow-up process, weekly Attendance Reports, and absent Kids and Students follow-up process
• Coordinate the planning and execution of Kids and Students events following the event planning process
• Coordinate with the Baptism Team lead to follow up with Kids and Students who have been baptized
• Oversee annual age/grade promotions
  • Ensure a smooth transition in the PCO database
  • Ensure a smooth experience for all parents, Kids and Students 
• Receive, process, and follow up on requests for information or involvement regarding ThisGen Ministries
• Create printed materials for advertisement and informational purposes for programs, services, and content under the ThisGen Team
• Manage room and resource reservations for the team

Other Duties

• Attend weekly 1:1, team and staff meetings, including retreats
• Adhere to all church policies and procedures
• Prepare purchase orders and check requests as needed
• Work assigned duties during “All Hands On Deck” events such as Christmas and Easter services
• Other duties as assigned

Qualifications

• Active Difference Maker at Pantano Christian Church
• Excellent verbal and written communication skills
• Ability to work productively without direct supervision
• Ability to work well and collaborate with team members, volunteers, and other staff
• Excellent office-related computer skills, including experience with common office software/programs and online applications
• Proficiency in online communication, email and calendar tools
• Experience with Mac and macOS a plus
• Experience with Google Drive a plus
• Experience with database software a plus
• Experience with Microsoft Office Word and Excel a plus