Academic Support Specialist (Weekend/Evening Supervisor and Archives Manager), #0079965 en University of Hawaii, HI

About the Department

Title: Academic Support Specialist

Position Number: 0079965

Hiring Unit: SCH OF LAW, LIBRARY, LIBRARY

Location: UH at Manoa

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities 

1. *Oversees/Supervises the evening shift operations at the library for the School of Law, including the Circulation Services Counter and basic general inquiries.

2. *Represents Library and Public Services department at staff meetings and professional conferences.

3. *In consultation with the Manager of Public Services, creates policies and procedures for the evening operations of the Law Library.

4. *Hires, trains, and supervises Public Services Department student staff at library operations, circulation desk, shelving, and special projects, such as events and archives.

5. Creates and structures the workflow for the most effective physical processing of library material for evening employees.

6. Interacts and communicates effectively and respectfully with all audiences.

7. *Serves as evening shifts point of contact for writing and updating the closing procedures for the Law Library.

8. Liaisons with Campus Security regarding closing procedures for the Law Library.

9. Accepts and records paid fines and processes attendant paperwork.

10. Processes/resolves refunds and disputes for evening patrons.

11. Places holds or recalls on materials out on loan.

12. Executes missing book procedures.

13. *Ensures all shelving is completed before the end of the business day.

14. *Supervises ongoing shelf reading, inventory, discard/withdraw projects, and scanning/digitizing projects.

15. *Manages and coordinates archives committee planning and projects.

16. In coordination with the Law Librarian, develop policies and procedures for the acquisition, physical preservation, digitization, exhibition, and access of collectables.

17. *Creates procedures for public archival access, reference services, and statistics of archival use.

18. Oversees workflow to harvest metadata, digitize, and batch upload to repositories, such as Omeka and DSpace, to create online searchable finding aids, indexes, and collections.

19. *Collaborates with Hamilton Library institutional repositories (ScholarSpace and eVols) to preserve institutional and some digital collections. 

20. *Conducts research and the curation of public exhibits; plans the design of materials for exhibits and program booklets. 

21. Other duties as assigned

* Denotes Essential Functions

Minimum Qualifications 

1. Possession of a baccalaureate degree in Library Studies or related field and 3 years of progressively responsible professional experience with responsibilities for library services; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Considerable working knowledge of principles, practices and techniques in the field of library services as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with library services.

4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software.

8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications 

1. Prior library experience in a Law School.

2. Master's degree in Library studies. 

3. Knowledge and experience using internal server system and recordkeeping for Public Services operations.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) Cover letter to the Selection Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met; (2) Resume; (3) Names and contact information (telephone number and email addresses) of at least three professional references; and, (4) Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Late and/or incomplete applications will not be considered. All documentation become the property of the school.

Note: If you have not applied for a position before using NeoGov, you will need to create an account after clicking on the "APPLY" button.

Inquiries: Vicki Szymczak, [email protected]

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
 In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
 In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
 Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/