Leasing Administrative Assistant en Stellar Management
Stellar Management · New York, Estados Unidos De América · Onsite
- Junior
- Oficina en New York
Position Overview
The Leasing Administrative Assistant supports the leasing agents at our Independence Plaza property in Tribeca. This is an exceptional opportunity for a detail oriented, personable individual to exercise their gained experience working for an established New York City landlord.
General Duties/Responsibilities
- Answering, screening and forwarding phone calls for Leasing Agents.
- Maintaining detailed up to date, real-time records of clients for office staff.
- Handle multiple lines of communication email, phone, text, teams messaging.
- Coordinate appointments for walk-ins, brokers and building staff for building tours and management inspections.
- Maintain and organize multiple office calendars.
- Direct applicants to appropriate building staff.
- Ability to prioritize work independently based on office needs
- Miscellaneous administrative tasks, including sorting and mailing leases, all leasing department filing, assisting leasing agents as needed.
- Run all daily leasing reports and distribute.
- Assist in contacting tenants (calls, emails).
- Assist in maintaining website updates.
- Such other tasks or assignments as required by management.
Required Skills/Abilities
- Must have a strong passion for organization and details.
- Ability to engage in telephone communications in an efficient and professional manner.
- Must be fluent in Office 365 Microsoft Outlook, Word, and Excel.
- Ability to write and communicate effectively and professionally with high attention to detail.
- Knowledge of basic office machine systems such as copy machines and scanners.
- Ability to troubleshoot independently.
- Self-motivated, ability to work independently.
- Ability to multi-task effectively while maintaining attention to detail.
- Ability to function effectively in a high-volume customer service environment maintaining professional and friendly demeanor.
- Must have strong attention to detail and excellent analytical ability.
- Must have previous administrative background supporting multiple employees and/or small office.
- Must be able to work an 8-hour in-person shift Monday to Friday
Physical Requirements
- Must be able to sit and stand for extended periods of time.
- Must be able to communicate both on the phone and in person with our clients to resolve issues and manage the business.
- Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates.
- Capable of working extended hours, including evenings, weekends, and holidays as necessary.
Education and Experience
- High school diploma or equivalent required; some college preferred
- Some administrative experience preferred over real estate background
