Project Manager 2, Design en Massschoolbuildings

Job Title: Project Manager 2 (Design Team)  Department: Capital Planning  Reports To: Project Manager 3 FLSA: Exempt Grade: 11 Job SummaryThis position is related to the planning, design, and construction of public schools (Kindergarten through grade 12) in Massachusetts. The MSBA’s Design Project Managers (“Project Managers”) conduct independent technical review of School District’s planning and design documentation and manage the feasibility and schematic design phase activities of assigned Core Program projects that have been invited into the MSBA’s grant program.   The Design Team Project Manager2conducts independent technical reviews for Core Program projects in feasibility, schematic, design development, and construction documents phases. The Project Manager 2 supports the Design Director regarding project compliance with MSBA sustainability policies.  The Design Team Project Manager 2 also works directly with School District representatives and professional consultants to ensure conformance with MSBA’s policies and practices. In addition, the Design Team Project Manager 2 establishes potential construction grants and prepares recommendations for Core Program projects seeking approval by the MSBA’s Board of Directors.  

Essential Responsibilities

Support the Design Director in the development and implementation of MSBA construction and modernization programs and as well as in the development, maintenance, and implementation of technical design guidelines, standards, and regulations.  

Support the Design Director conduct evaluations and studies of school design issues and concepts, building code issues and proposed legislation, and regulations to determine their effect on MSBA programs.    

Support the Design Director regarding project compliance with MSBA sustainability policies. 

Establish construction grants and project recommendation memorandum for assigned Core Program projects seeking approval by the MSBA Board of Directors.  

Perform technical review of feasibility and schematic design submittals, cost estimates, and related documents for assigned Core Program projects as projects proceed through feasibility and schematic design phases of the grant program to ensure conformance with MSBA guidelines, policies, and practices, and document observations with minimal supervision. 

Perform technical review of design development and construction documents submittals, cost estimates, and related documents for Core Program projects as projects proceed through the construction administration phases of the grant program to ensure conformance with MSBA guidelines, policies, and practices, and document observations with minimal supervision. 

Provide technical review of plans, specifications, cost estimates, and related documents prepared by professional consultants for the purpose of verifying compliance with program criteria, and procurement regulations and statutes with minimal supervision. 

Prepare written technical review comments, letters, and/or e-mails intended for transmittal to school districts, local officials, and professional consultants in accordance with MSBA policies and practices with minimal supervision. 

Collaborate with assigned Capital Planning Project Coordinators and Construction Administration Project Managers to manage the day-to-day communications, the processing of official correspondence, and to establish necessary project meetings and/or action items. 

Lead project meetings with assigned Capital Planning Project Coordinators, local representatives, project consultants, community members, and other MSBA staff. 

Ensure consultant contract compliance during the feasibility and schematic design phases in accordance with MSBA policies, procedures, and regulatory requirements. 

Review monthly reports generated by Owner’s Project Managers for assigned Core Program projects, prepare regular updates and monitor changes associated with scope, budget, and schedule. 

Prepare and present status of assigned projects including associated conformance with MSBA policies, agreements, scope, schedule, and estimated costs. 

Populate project-specific data for all assigned projects into MSBA’s project management database as part of the regular monitoring of projects. 

Review and process school district requests for payment for assigned Core Program projects. 

Assist in specific initiatives intended to enhance MSBA processes and practices in support of the overall needs of the Capital Planning department. 

Support the Design Director in the training of Project Team staff. 

Periodically travel to school buildings and/or school building construction project sites throughout Massachusetts while representing the MSBA to observe as-built conditions and/or construction progress.

Other Duties and Responsibilities

Coordinate/prepare documents and/or presentation materials required for MSBA Board of Directors meetings, Facilities Assessment Subcommittee meetings, and other related meetings. 

Prepare and present project introductions for assigned Core Program projects anticipated to attend Facilities Assessment Subcommittee meetings and/or other related meetings. 

Deliver internal training to new MSBA staff. 

Assist/participate in establishing and delivering external training and other public outreach presentations and/or publications. 

Attend/participate in the MSBA’s Owner Project Management Review Panel, Designer Selection Panel, or other various task forces. 

Periodically visit school buildings and prepare written summaries of observations. 

Manage and coordinate task assignments for junior staff and provide/offer guidance as necessary.  

Support the efforts associated with the recruitment and hiring of personnel. 

Potential to perform other duties as assigned. 

Required Education, Experience, and Skills

Bachelor’s degree in one of the following: architecture, engineering, project management, construction, or a field related to building planning and design. 

Four-to-seven years of experience associated with building design, construction, project management, or other applicable disciplines. 

Possess a thorough understanding of the design process from conceptual phases through construction documents.  

Proficiency in Office 365 software applications, including Excel, Word, PowerPoint, Outlook, and SharePoint.  

Ability to effectively manage multiple tasks simultaneously and to prioritize work assignments.  

Ability to work independently and collaborate as part of a team.  

Strong verbal and written communication skills with attention to detail.  

Ability to gather, analyze, and present data and technical information in a clear, concise, and comprehensible manner. 

Ability to work both independently and as part of a team. 

Ability and willingness to occasionally visit project sites.        

Preferred Qualifications

Demonstrated experience associated with public construction and/or educational facilities, knowledge of Massachusetts public procurement and bidding laws, and/or previous experience working with federal, state, county, or local government.

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