Events Coordinator en City of Victoria, TX

Event Planning and Coordination

• Serve as primary point-of-contact for events, including after-hours, and provide on-site supervision.
• Develop, maintain, and update policies and procedures related to special events.
• Conduct post-event debriefings and generate reports incorporating feedback.
• Develop and coordinate year-round events and programs

Marketing and Promotion

•    Implement marketing plans to promote recreation, health, and wellness programs.

Vendor and Client Relations

•    Select and manage vendor relationships, negotiate contracts, and ensure compliance.
•    Communicate with clients to meet requirements, provide customer service, and manage guest interactions.

Operational Support

•    Provide operational support during events and assist other departmental divisions as needed.

Administrative and Clerical Duties

•    Perform clerical tasks such as copying, filing, data entry, and document preparation.
•    Prepare invoices, reports, memos, and letters using office software.
•    Conduct supply inventories, create requisition forms, confirm deliveries, and process payments.
•    Provide accurate information and direct inquiries to appropriate departmental contacts.

EDUCATION, TRAINING AND EXPERIENCE GUIDELINES

•    Bachelor’s degree preferred.
•    Valid Driver License.

KNOWLEDGE, SKILLS AND ABILITIES

•    Experience in clerical, customer service, or event coordination.
•    Proficiency with Microsoft Office and office equipment.
•    Strong organizational, communication, and problem-solving skills.
•    Ability to follow instructions and handle calls professionally.