Professional Relations Coordinator en ALLIED OMS NEWCO LLC

Description

About Allied OMS

Allied OMS is a doctor-owned, doctor-led, and doctor-governed management services organization (MSO) in the oral and maxillofacial surgery space that combines the best of private practice with the best of private equity.

Leveraging decades of experience building platform businesses in the healthcare industry and collectively owned by member surgeons, private equity, and management consulting veterans, Allied OMS offers essential tools for maximizing practice value.

Grounded in clinical excellence, doctors in the Allied OMS network maintain essential roles in management, governance, and clinical practice and participate directly in the platform's growth. Seventy-five percent of the Allied OMS board of directors are doctor members, and Allied OMS doctors lead 100% of the platform's management committees.

Founded in 2020 in partnership with DuneGlass Capital, a healthcare services-focused independent sponsor, the Allied OMS network now includes 83 doctors serving patients from 49 locations in Arizona, California, Colorado, Illinois, Indiana, Louisiana, Maryland, Michigan, New York, Oregon, Tennessee, Texas, and Virginia. 

Position Summary

We are looking for a Professional Relations Coordinator for Phoenix Oral & Facial Surgery in Phoenix, AZ. The Professional Relations Coordinator is a highly visible, multi-functional role focused on strengthening relationships with patients, referral partners, and the community. This individual will represent the practice with professionalism, warmth, and creativity, balancing external marketing activities with internal operational support.

The position requires strong interpersonal skills, organizational expertise, and the ability to manage both external outreach and in-office responsibilities. This is a full-time role with mornings primarily spent engaging with referral sources and afternoons focused on in-office coordination, communication, and planning.

Requirements

Marketing & Outreach

· Build and maintain strong relationships with referring doctors and dental offices through one-on-one visits, lunch-and-learn sessions, and study club meetings.

· Spend mornings out in the community marketing with dental offices to strengthen referral networks.

· Plan and coordinate dinners and lunches for doctors to meet with referral partners at least once a week.

· Develop specialized marketing plans for new doctors to expand referral relationships.

· Log and track marketing initiatives in Trello to measure outreach efforts and results.

· Oversee social media, website content, online reviews, and search engine placement.

· Organize educational meetings, training sessions, and community events to promote the practice.

Internal Collaboration

· Partner with internal teams to align marketing strategies with company goals and mission.

· Train staff on referral relationship strategies and ensure consistent brand messaging.

· Coordinate morale-boosting and team-building activities for practice staff.

· Act as a liaison between doctors, patients, and referral partners to support communication and resolve issues quickly and professionally.

· Growth & Strategy

· Analyze practice management reports to identify trends and opportunities for sustainable growth.

· Collaborate with management and outside sales representatives to plan and implement growth strategies.

· Continuously refine marketing programs to maximize ROI and practice visibility.

Qualifications

· Preferred: Dental or healthcare background

· High school diploma or equivalent required; higher education a plus

· Proven experience in scheduling, administrative tasks, or marketing/outreach

· Excellent organizational and time management skills

· Strong verbal and written communication abilities

· Proficiency with tools such as Trello, Microsoft Office, and social media platforms

· Ability to build and maintain strong professional relationships

· Flexible, proactive, and comfortable working independently and as part of a team

Core Competencies

· Time Management: Skilled at prioritizing and balancing multiple initiatives

· Active Listening & Communication: Ability to understand needs and respond effectively

· Leadership & Guidance: Confident in influencing others and driving engagement

· Organization: Strong ability to structure systems, processes, and campaigns

· Stress Management: Thrives in fast-paced, dynamic environments

· Problem Solving: Approaches challenges with creativity and practical solutions

Working Conditions

· Combination of field marketing (mornings) and office-based work (afternoons)

· Sitting, standing, and walking for extended periods

· Moderate noise levels from office/dental settings

· Requires hand dexterity, close vision, and standard computer skills

Compensation & Benefits

· Health, dental, and vision insurance

· 401(k) with Company Safe-Harbor Contribution

· Company-paid life insurance

· Paid time off (PTO)

· Mileage Reimbursements