Senior Buyer en Montebello Unified School District, CA
Montebello Unified School District, CA · Montebello, Estados Unidos De América · Onsite
- Senior
- Oficina en Montebello
About the Department
Position Information:
This is an Open Competitive recruitment to fill one (1) current vacancy. Incumbents holding this position are responsible for independently performing varied and complex specialized and technical purchasing responsibilities for a variety of materials, supplies, services and equipment in accordance with District standards and policies and all applicable legal requirements. Successful candidates are expected to work (8) hours per day, five (5) days per week, and twelve (12) months per school year.
Under direction independently performs varied and complex specialized and technical purchasing responsibilities for a variety of materials, supplies, services and equipment in accordance with District standards and policies and all applicable legal requirements; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
Senior Buyer is a journey-level class in the procurement job family. An incumbent independently performs varied and complex duties in purchasing a wide array of equipment, materials, supplies and services. An incumbent is expected to provide customer-responsive, cost-effective and high-quality purchasing services for customers, consistent with applicable legal requirements.
Senior Buyer is distinguished from Buyer I in that an incumbent in the former class typically carries out the most complex purchasing assignments that generally meet the following characteristics: the materials, supplies, services or equipment are very technical and specialized and require research to establish specifications; sources of supply are limited or highly competitive, requiring serious analysis or negotiations to obtain reasonable prices; the purchase process consists of interdependent, multiple steps; purchase contracts developed are high-dollar volume and the purchase may expose the District to significant potential risk that must be minimized or m
Position Duties
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
1. Receives, reviews and processes purchase requisitions for a broad array of equipment, supplies and commodities; verifies compliance with pertinent laws, regulations and codes and District policies and standards; reviews information to ensure it is complete, accurate and order parameters are clear and understood; approves requisitions; organizes requisitions for efficient action and response.
2. Develops RFQs and RFPs, ensuring that all applicable legal and contractual provisions are included to safeguard the District's interests; drafts highly technical and specialized bid specifications; confers with schools and departments to obtain all necessary information and to resolve questions regarding requirements; conducts bid openings and bidder conferences; handles and resolves bid inquiries and discrepancies; analyzes and evaluates bids by performing mathematical computations and applying weighted ratings; in accordance with applicable laws, policies and procedures, awards or recommends awarding of contracts; creates purchase orders for major acquisitions and releases purchase orders within levels of authority.
3. Within level of authority, develops and administers major contracts, including contracts related to facility and construction projects; drafts contract documents and interacts with appropriate management and District departments to ensure District needs are met and to ensure legality, accuracy and completeness; negotiates contract provisions; as assigned, monitors and evaluates contract compliance; assesses, identifies and facilitates complete resolution of non-compliance issues.
4. Represents department in interactions with customers, senior management, other District personnel and outside government agencies in procurement and distribution matters; regularly confers with school administrators, project directors, department heads and committees regarding needs; provides technical expertise and guidance on standardization of product orders, large purchase requests and other matters to District schools and departments; receives, responds to, investigates and resolves customer or other procurement-related inquiries, concerns, complaints and problems, including accounts payable, invoice discrepancies, vendor relations and level-of-service issues, or non-compliance with procurement policies, practices and procedures; interprets and explains applicable laws, regulations, codes and policies; promptly responds to requests for emergency orders; confers with peers in other governmental agencies on specifications and pricing.
5. Establishes, develops and maintains positive supplier relationships; when appropriate, researches, assesses and identifies new or better sources of supplies for products and services within areas of assigned responsibility; interviews vendors to evaluate products and services and to obtain information for use in developing proposals; educates vendors regarding District purchasing policies and procedures; obtains accurate and complete price and delivery information, product literature and samples from suppliers; monitors vendor delivery dates, identifies past-due dates and contacts vendors to develop a course of action to expedite orders; identifies problems and issues, such as poor product quality and quantity shortages, communicates with vendors and follows through to ensure problems are addressed and resolved.
6. Manages and maintains warehouse inventory of assigned stock items and specified food products and supplies, as well as related databases and records; utilizes various computer systems to purchase and issue products to appropriate customer; generates and reviews inventory and reorder reports; analyzes and forecasts future needs; initiates reorders as required; as necessary, researches inventory or database problems or issues, including coordination and communication with warehouse staff, and identifies and resolves issues to ensure availability and continuity of supplies and the integrity of the databases.
7. In the absence of the Procurement Manager, provides lead direction to Buyers; mentors, educates, coaches and trains new and existing Buyers on an ongoing basis.
1. Receives, reviews and processes purchase requisitions for a broad array of equipment, supplies and commodities; verifies compliance with pertinent laws, regulations and codes and District policies and standards; reviews information to ensure it is complete, accurate and order parameters are clear and understood; approves requisitions; organizes requisitions for efficient action and response.
2. Develops RFQs and RFPs, ensuring that all applicable legal and contractual provisions are included to safeguard the District's interests; drafts highly technical and specialized bid specifications; confers with schools and departments to obtain all necessary information and to resolve questions regarding requirements; conducts bid openings and bidder conferences; handles and resolves bid inquiries and discrepancies; analyzes and evaluates bids by performing mathematical computations and applying weighted ratings; in accordance with applicable laws, policies and procedures, awards or recommends awarding of contracts; creates purchase orders for major acquisitions and releases purchase orders within levels of authority.
3. Within level of authority, develops and administers major contracts, including contracts related to facility and construction projects; drafts contract documents and interacts with appropriate management and District departments to ensure District needs are met and to ensure legality, accuracy and completeness; negotiates contract provisions; as assigned, monitors and evaluates contract compliance; assesses, identifies and facilitates complete resolution of non-compliance issues.
4. Represents department in interactions with customers, senior management, other District personnel and outside government agencies in procurement and distribution matters; regularly confers with school administrators, project directors, department heads and committees regarding needs; provides technical expertise and guidance on standardization of product orders, large purchase requests and other matters to District schools and departments; receives, responds to, investigates and resolves customer or other procurement-related inquiries, concerns, complaints and problems, including accounts payable, invoice discrepancies, vendor relations and level-of-service issues, or non-compliance with procurement policies, practices and procedures; interprets and explains applicable laws, regulations, codes and policies; promptly responds to requests for emergency orders; confers with peers in other governmental agencies on specifications and pricing.
5. Establishes, develops and maintains positive supplier relationships; when appropriate, researches, assesses and identifies new or better sources of supplies for products and services within areas of assigned responsibility; interviews vendors to evaluate products and services and to obtain information for use in developing proposals; educates vendors regarding District purchasing policies and procedures; obtains accurate and complete price and delivery information, product literature and samples from suppliers; monitors vendor delivery dates, identifies past-due dates and contacts vendors to develop a course of action to expedite orders; identifies problems and issues, such as poor product quality and quantity shortages, communicates with vendors and follows through to ensure problems are addressed and resolved.
6. Manages and maintains warehouse inventory of assigned stock items and specified food products and supplies, as well as related databases and records; utilizes various computer systems to purchase and issue products to appropriate customer; generates and reviews inventory and reorder reports; analyzes and forecasts future needs; initiates reorders as required; as necessary, researches inventory or database problems or issues, including coordination and communication with warehouse staff, and identifies and resolves issues to ensure availability and continuity of supplies and the integrity of the databases.
7. In the absence of the Procurement Manager, provides lead direction to Buyers; mentors, educates, coaches and trains new and existing Buyers on an ongoing basis.
Minimum Qualifications
Knowledge Of: 2. Sources and types of products, commodities and services used by a school district.
3. Federal and state laws, codes and regulations and District policies and practices pertinent to areas of responsibility.
4. Principles and practices of sound business communication.
5. Principles and practices of public administration, including contracting, purchasing and maintenance of public records.
6. Principles, practices and techniques of drafting and administering complex purchase contracts and enforcing contract provisions.
7. Methods of conducting research of vendors and products.
Ability to:
1. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
2. Analyze and evaluate bid proposals, purchase requisitions, specifications and other purchasing-related documents.
3. Efficiently conduct vendor and product research.
4. Draft concise, comprehensive bid specifications for highly technical products and services.
5. Communicate effectively both orally and in writing.
6. Understand, interpret, explain and apply applicable laws, codes and ordinances.
7. Present technical information clearly, logically and persuasively.
8. Organize, set priorities and exercise sound independent judgment within areas of responsibility.
9. Establish and maintain effective working relationships with those encountered in the course of work.
10. Use tact and diplomacy in dealing with sensitive situations.
11. Operate computer and standard business software.
12. Make arithmetic calculations quickly and accurately.
13. Provide work direction and guidance to others.
MINIMUM QUALIFICATIONS TO APPLY:
Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D. equivalent; graduation from a four-year college or university with a major in public administration, business administration, finance or a closely related field; and at least three years of progressively responsible experience purchasing items similar to those purchased by the District; or some combination of education, training and experience that produces the requisite knowledge and ability. Experience in a public agency is preferred.
Physical and Mental Demands:
Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation.
1. Principles, practices, rules and regulations related to public-sector procurement, including competitive bidding procedures.
3. Federal and state laws, codes and regulations and District policies and practices pertinent to areas of responsibility.
4. Principles and practices of sound business communication.
5. Principles and practices of public administration, including contracting, purchasing and maintenance of public records.
6. Principles, practices and techniques of drafting and administering complex purchase contracts and enforcing contract provisions.
7. Methods of conducting research of vendors and products.
Ability to:
1. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
2. Analyze and evaluate bid proposals, purchase requisitions, specifications and other purchasing-related documents.
3. Efficiently conduct vendor and product research.
4. Draft concise, comprehensive bid specifications for highly technical products and services.
5. Communicate effectively both orally and in writing.
6. Understand, interpret, explain and apply applicable laws, codes and ordinances.
7. Present technical information clearly, logically and persuasively.
8. Organize, set priorities and exercise sound independent judgment within areas of responsibility.
9. Establish and maintain effective working relationships with those encountered in the course of work.
10. Use tact and diplomacy in dealing with sensitive situations.
11. Operate computer and standard business software.
12. Make arithmetic calculations quickly and accurately.
13. Provide work direction and guidance to others.
MINIMUM QUALIFICATIONS TO APPLY:
Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D. equivalent; graduation from a four-year college or university with a major in public administration, business administration, finance or a closely related field; and at least three years of progressively responsible experience purchasing items similar to those purchased by the District; or some combination of education, training and experience that produces the requisite knowledge and ability. Experience in a public agency is preferred.
Physical and Mental Demands:
Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation.
Other Qualifications
Examination Information:
After the evaluation of minimum qualifications, examination parts for this recruitment may include, but are not limited to the following: scored supplemental questionnaire, written exam, performance exam, oral appraisal interview, physical ability test, oral presentation, project assignment, etc.
The Personnel Commission reserves the right to change, alter, cancel, add or modify examination parts, as well as weights and dates.
