Chair's Assistant en Simon Fraser University

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

About the Role

Provides confidential secretarial and clerical support services to the Chair of the English Department. Screens incoming calls; secures material of a sensitive nature to ensure confidentiality; arranges meetings and appointments for the Chair; maintains confidential files and records; updates departmental web page content. Processes faculty grant and leave applications; prepares and arranges for appointments of new and visiting faculty; and assists in the ratification process. Provides secretarial support to the department’s Tenure Committee; organizes departmental elections; and assists the Chair in organizing and coordinating alumni functions.

Full Job Description 

Qualifications

High school graduation and one year of post-secondary education or formal program equivalent including training in word processing, spreadsheet, database, and secretarial practices. 3 years of related experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• 60 wpm keyboarding skill with high degree of accuracy.
• Ability to use word processing, database, spreadsheet and email applications (e.g., Word, Access, Excel, Explorer, SFU Connect) at an intermediate level.
• Ability to use website applications (e.g., CQ5, eMoe) to update web page content.
• Ability to use database applications (e.g. Filemaker Pro) at a basic level.
• Ability to use enterprise level information systems (e.g., PeopleSoft, SAP or equivalent).
• Excellent knowledge of standard office practices, methods, and equipment.
• Excellent knowledge of grammar, punctuation, spelling, and composition.
• Excellent oral, written and interpersonal communications skills.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to compose correspondence.
• Ability to take and transcribe meeting minutes with accuracy.
• Ability to exercise mature judgement and initiative.
• Ability to exercise tact and discretion when handling sensitive and confidential information.
• Ability to work independently and meet deadlines.
• Ability to perform arithmetic calculations with a high degree of accuracy.
• Ability to work flexible hours as required.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• 3 weeks’ vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefit pension plan
• On-campus tuition waiver for employees and their immediate family members*
• Funding for professional development expenses*
• And more! View our benefits brochure

*Prorated for part-time employees

Additional Information

For external candidates, the starting salary is the first step of the salary range.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact [email protected].