Executive Assistant I (Fleet Services) en Cox Automotive

Company

Cox Automotive - USA

Business Operations

Executive Assistant I

Individual ContributorCan work remotely but need to live in the specified city, state, or region

No

Day

Compensation

Hourly base pay rate is $34.38 - $51.59/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Performs advanced, diversified, and highly confidential administrative assignments for a group of senior-level leaders (AVP). Provides calendar management, travel coordination, event planning and administrative project management. Projects and administrative tasks may include correspondence, presentation and report preparation, file maintenance, cross-functional collaboration, meeting room/conference set up, expense calculation and filing, and meeting and greeting visitors.

Responsibilities:

• Provides support and assistance for AVP level leaders
• Manages and maintain calendars, including scheduling meetings, appointments, and travel arrangements
• Organizes and manages meetings and events including securing, managing, and preparing meeting space, travel, catering, transportation and setup
• Attends scheduled meetings to welcome meeting participants, record minutes ensure logistics needs are met
• Handles incoming calls, emails and other communications on behalf of leader(s)
• Prepare and edit correspondence, reports, and presentations
• Creates and processes expense reports on behalf of leader(s)
• Ensures all documents, letters, briefings and other materials are in final format, including but not limited to grammar, content substance and accuracy
• Performs administrative functions such as ordering supplies, coordinating equipment repairs and mailing information/material to homes to assist with remote working
• Other responsibilities as assigned

Qualifications:

Minimum

• High School Diploma/GED and 5 years’ experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and 3 years’ experience; or 7 years’ experience in a related field
• Requires strong knowledge of MS Office Suite
• Excellent communication and organizational skills to work effectively with teams throughout organization

Preferred

• Degree in related discipline

To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Employees are eligible to receive a minimum of 6.67 hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

 

 

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