Contract Coordinator en Halifax Regional Municipality
Halifax Regional Municipality · Dartmouth, Canadá · Onsite
- Professional
- Oficina en Dartmouth
Job Posting
Halifax Regional Municipality is inviting applications for one (1) full-time, permanent position of Contract Coordinator with Solid Waste Resources, Public Works.
Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.
Under the direction of the Manager – Engineering and Contract Services, the Contract Coordinator is responsible for contract management, oversight, data management, compliance, monitoring and reporting for Halifax Solid Waste’s operating agreements. This position will ensure Halifax is receiving value for money, contract compliance and that contractors are held accountable to deliver a high level of service. The coordinator will provide continuous monitoring and reporting of activities at Halifax Solid Waste Facilities (Otter Lake Landfill, Material Recovery Facility, Composting Facilities, Household Special Waste Depots, etc.).
DUTIES AND RESPONSIBILITIES
Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.
Under the direction of the Manager – Engineering and Contract Services, the Contract Coordinator is responsible for contract management, oversight, data management, compliance, monitoring and reporting for Halifax Solid Waste’s operating agreements. This position will ensure Halifax is receiving value for money, contract compliance and that contractors are held accountable to deliver a high level of service. The coordinator will provide continuous monitoring and reporting of activities at Halifax Solid Waste Facilities (Otter Lake Landfill, Material Recovery Facility, Composting Facilities, Household Special Waste Depots, etc.).
DUTIES AND RESPONSIBILITIES
- Monitors Solid Waste contractor operations and service activities to verify that work is performed to appropriate standards of safety, reliability, and efficiency, and in accordance with all regulatory and contract requirements.
- Reviews contract terms to ensure tracking procedures are in place for performance parameters.
- Manages contractual obligations and provides continual oversight and review to confirm that all contract terms and conditions are being met to ensure Halifax is receiving value for money.
- Creates, maintains, tracks and updates key performance indicators (KPI’s) for facility operations to evaluate and benchmark performance.
- Develops and integrates contract management tools, checklists, templates, methods and processes for each engagement and site review.
- Continuously looks for opportunities to challenge and incentivize the contractor to improve performance, reduce and contain costs, and manage risks.
- Identifies risks and issues, and suggests alternatives that lead to implementing best practices.
- Reviews facility operations plans, maintenance plans, guidelines, environmental regulations, and operating procedures to develop and implement inspection programs to monitor for contractor adherence to facility requirements.
- Develops specifications, scope of work, and procurement documents for assigned projects and works with Procurement to ensure work is performed in an efficient and cost-effective manner.
- Prepares and disseminates information regarding contract status, compliance, service standards, modifications, etc. to Solid Waste management for review.
- Monitors and manages expenditures within the operating budget.
- Implements and completes productivity modelling, time series analysis, time and motion studies, in order to assess and report on plant operations.
- Designs and maintains process documentation and monitoring systems associated with facilities and service delivery.
- Maintains accurate records and reports on operational and contract matters.
- Drafts monthly and quarterly reports regarding facility operations for review by management.
- Works with and supports the Solid Waste Engineer in performing specific project work.
- Reviews and analyses payment requests from vendors and provides payment advice to management.
- Provides forecasting of facility expenditures for input into SAP.
- Completes year-end budget accruals.
- Maintains spreadsheets and reporting tools.
- Assists in contract negotiations and the development and scoring of tenders, RFP’s, standing offers, etc.
- Other related duties as assigned.
QUALIFICATIONS:
Education and Experience:
Education and Experience:
- University degree in a related engineering discipline and registered professional engineer (P. Eng.) with APENS (or eligible for registration). Engineer in Training (EIT) with APENS will also be considered.
- Minimum of five years’ experience with solid waste management systems.
- Demonstrated contract and project management experience, reporting to senior levels of municipal government.
- Valid NS driver's license and access to reliable personal vehicle for use in accordance with HRM policy.
Technical / Job Specific Knowledge and Abilities:
- Good knowledge of the provision of municipal services and of dealing with complex service contracts within a municipal administrative framework.
- Thorough understanding of public/private partnerships, contract administration and management information systems.
- Technical knowledge of modern solid waste/resource management systems, including collection, waste-resource facility operational issues, diversion of materials, and disposal of residuals.
- Knowledge of the regulatory requirements for municipal waste disposal and diversion systems including the Nova Scotia Environment Act, Municipal Government Act, Transportation of Dangerous Goods and HRM regulations and bylaws.
- Knowledge and understanding of waste/resource management system design, tendering, and procurement process.
- Good knowledge of project management and financial management systems within a municipal environment.
- Good judgment, initiative, strong drive, positive attitude and consistent, careful attention to detail.
- Financial understanding to review and understand financial performance.
- Demonstrated and proven supervisory, organizational and problem-solving skills.
- Ability to make decisions and work effectively in a team environment, with tight timelines and public scrutiny.
- Skills in managing contractors and measuring contractor performance to optimize service delivery for Halifax customers.
- Ability to coordinate contract work, set standards and ensure deficiencies are corrected in a timely manner.
Security Clearance Requirements: Applicants may be required to complete an employment security screening check.
Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates who are selected for testing may be tested in a group setting, scheduled at the employer's discretion.
COMPETENCIES: Analytical Thinking, Customer Service, Organizational Awareness, Teamwork & Cooperation, Valuing Diversity
WORK STATUS: Permanent, full-time
HOURS OF WORK: Monday to Friday, 8:30am - 4:30pm, 35 hours per week
SALARY: Non-union, ENG2 ($89,960 - $116,420): Salary will be determined based on relevant experience and qualifications related to the specified pay band and job. Placement above the midpoint of the pay band is typically reserved for candidates who significantly exceed the minimum qualifications, such as those with exceptional experience, specialized skills, or demonstrated achievements relevant to the role. This ensures fair and consistent compensation practices across the organization.
Please note: Engineers-in-Training (EITs) are placed in the ENG 1 pay band based on their years in the program starting at $70,700.
WORK LOCATION: 40 Alderney Drive, Dartmouth, NS
CLOSING DATE: Applications will be received up to 11:59 PM on Sunday, September 21, 2025.
Please note: We thank all applicants for their interest in this position. Only those applicants selected for an interview / testing will be contacted.
To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.
During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link: Accommodations | Hiring | Employment | Halifax
(position # 72293101)
Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates who are selected for testing may be tested in a group setting, scheduled at the employer's discretion.
COMPETENCIES: Analytical Thinking, Customer Service, Organizational Awareness, Teamwork & Cooperation, Valuing Diversity
WORK STATUS: Permanent, full-time
HOURS OF WORK: Monday to Friday, 8:30am - 4:30pm, 35 hours per week
SALARY: Non-union, ENG2 ($89,960 - $116,420): Salary will be determined based on relevant experience and qualifications related to the specified pay band and job. Placement above the midpoint of the pay band is typically reserved for candidates who significantly exceed the minimum qualifications, such as those with exceptional experience, specialized skills, or demonstrated achievements relevant to the role. This ensures fair and consistent compensation practices across the organization.
Please note: Engineers-in-Training (EITs) are placed in the ENG 1 pay band based on their years in the program starting at $70,700.
WORK LOCATION: 40 Alderney Drive, Dartmouth, NS
CLOSING DATE: Applications will be received up to 11:59 PM on Sunday, September 21, 2025.
Please note: We thank all applicants for their interest in this position. Only those applicants selected for an interview / testing will be contacted.
To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.
During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link: Accommodations | Hiring | Employment | Halifax
(position # 72293101)
